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Common Housing Processes & Procedures

As your year unfolds, things will come up. Here are some common processes and procedures that will help you out.

Living in a residence hall is new. We get it, and we will help you understand how to navigate some things you might encounter. Reach out to any staff member — we are here for you.

Procedure for Changing Rooms

When warranted, students may request a change in their living situation, following these procedures:

  1. If you are considering changing your room, you must first talk with a community living team member within your building (CA, CD) to discuss your situation.
  2. If your situation cannot be solved through the interaction with the community living team member within your building, you can visit the Campus Housing and Community Living Office to make arrangements for a room change (provided there are vacancies).
  3. All room changes must be approved and arranged, through the Campus Housing and Community Living Office, before the actual physical move is to take place.
  4. The physical move may only take place at certain times during the semester, and students will be apprised as to when the move can take place.
  5. Your ID card is programmed with necessary security access for your residence hall. Changing buildings requires an update to this programming. To accommodate your physical move, you will have 24 hours of access to the room you are vacating, from the time the move is approved.
  6. Room changes taking place between the end of fall semester and the start of the spring semester, must be approved and pre-arranged before the last week of the Fall semester. Students who have pre-arranged to move for the spring semester must remove all belongings from the room they are vacating before leaving for the winter break. Students will complete the physical move to their new room when they return to campus for the spring semester.
  7. If a student’s room, with a vacancy, is not set up to receive a new occupant (i.e. room set up for single occupancy) over college breaks, that student will be asked to return to campus to move their belongings and set the room up as a double, or will be billed as appropriate for set-up or single occupancy.

Preparing Your Room for Vacation: What You Need to Know

Community living team members will be entering your room to verify that you have completed the following procedures.

  • Thanksgiving

    Residence halls close at noon on the Wednesday before Thanksgiving, and all residents must leave by then unless prior arrangements have been made with the Campus Housing Office

    The residence hall will generally open at noon on the Sunday following Thanksgiving, when residents will then be allowed back into their residence hall.

    For specific vacation dates, please refer to the academic calendar.

    Before leaving please make sure to:

    • Leave a clean, orderly room
    • Dispose of all food
    • Empty waste baskets
    • Close and lock all windows
    • Leave blinds down but open

Checking out of Your Room

  • During the Academic Year

    If you are moving out of your room for any reason during the middle of the academic year, you must follow these procedures:

    • Go to the Campus Housing Office to inform us that you are leaving
    • Fill out room cancellation form at the Campus Housing Office
    • Remove all belongings from your room
    • Clean your room (or at least your area of the room)
    • Complete your final room inspection and room content form with a member of your building’s community living team.
    • Remove all belongings from your room
    • Clean your room (or at least your area of the room)
    • Check out with the community living team
    • Complete your final room inspection and room content form with a member of your building’s community living team.

    Our building teams will post hours when they will be available to facilitate this check-out process in each building.

Procedures for Moving Off Campus

  • Requirements

    All students are required to live on campus unless they meet one of the following criteria:

    • Students who can document that they have lived for (4)four semesters (the equivalent of two academic years) on this or another college campus (form required)
    • Married students (no form required)
    • Fully online students (no form required)
    • Veterans (no form required)
    • Branch campus students (no form required)
    • Students with dependent children living with them (no form required)
    • Students living with parents or legal guardians commuting from within 60 miles of campus. Proof of a parental or guardian’s domicile located within this 60 miles radius, using the SUNY Policy for establishing residency will be required. (form required)
    • Students 21 years of age or older, prior to October 1 of the academic year in which they enroll (March 1 for spring semester enrollees) (form required)
    • Students who are closed out of campus housing by the college, and therefore must live off-campus (no form required)
    • Students who feel their situation necessitates an exception to this policy for financial or other extenuating situations, must submit a special request Form, available in the Campus Housing and Community Living Office, seeking an exception to this policy

    If you feel you meet one of these criteria and are not in a current on-campus residence hall room lease agreement, you may be eligible for off-campus housing.

    If you do not meet any of the criteria above, and feel that you have a special circumstance that requires you to live off campus, you can apply for a special exception to the on-campus housing requirement by contacting the Campus Housing and Community Living Office.

Bed Bugs: What You Should Know

As bedbugs become a growing concern in our society, we are taking the threat seriously.

Our rooms are furnished to be less hospitable to bedbugs than the average living quarters. Bedbugs prefer cloth and wood. Our mattresses are covered with vinyl, and our beds are made of metal not wood. Furthermore, while we currently have no bedbug infestations on campus, we are working to inform our students, so that they will know what to do in the event of one.

Please help us in these efforts by reading the material below and learning how to identify and stop the threat of bedbugs.

  • Identifying and Dealing with Bedbugs

    This document outlines steps to take if you think you have a bedbug infestation, as well as the steps the campus will take to assist you. You will find photos, and information about who to contact and what to do next.

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