Using Campus Email Lists
Available Lists
Multiple options are available for sending mass emails to the campus community. Messages can be targeted to specific groups, using Google Groups and specific Listserv lists. Messages can also be sent to digests.
- Read the full campus Mass Email Procedures Policy.
- Read the Campus Email Policy.
Lists Targeted to Specific Campus Groups
- Google Group Population-Based Lists — Centrally Maintained
These lists reside in Google and are centrally maintained based on certain roles in our Banner system. Programs run daily to add and remove users as needed. These lists are available to receive mail from anyone with a campus email address. They are not moderated or constrained, and do not include any branding. They require users to follow acceptable content guidelines.
Members of the campus community who meet criteria for inclusion are not allowed to opt-out of these lists, which are available in the Global Address List (GAL), a searchable directory shared with the college community.
To send to these lists, add @plattsburgh.edu to the ending of an available list name (shown below).
List Name Population Auxiliary Auxiliary-designated employees Classified Classified-designated employees Emeriti Campus retirees designated as emeriti Employees All campus employees Faculty Faculty-designated employees Union-csea CSEA union employees Union-mc Management Confidential employees Union-uup UUP union employees The campus also maintains centralized lists for buildings, majors, minors and courses:
Buildings
bldg_<building designation>@plattsburgh.edu
Examples: bldg_102brd, bldg_113crtMajors
major-<4-digit major code>@plattsburgh.edu
Examples: major-0999, major-0311Minors
minor-<4-digit minor code>@plattsburgh.edu
Examples: minor-1104, minor-1198Courses
<course id>_<termcode>@plattsburgh.edu
There are 3 sets of course lists, one for the previous term, one of the present term and one for the next term. Term codes follow the pattern of <year><semester code> so for instance; 202110 for Winter 2021, 202120 for Spring, 202130 for Summer, 202140 for Fall.
Examples: msa550a_202040, aas203a_202040 - Google Group Population-Based Lists — User Maintained
Campus departments can request manually created ad hoc lists. Names of these lists can be freeform, based on user request. Membership to these groups is maintained by a designated individual in the requesting department. These lists are available in the Global Address List (GAL), a searchable directory shared with the college community.
Request a user-maintained Google list by contacting the ITS Helpdesk at 518-564-4433 or [email protected].
- Select Listserv Lists — Centrally Maintained
Select lists are auto-maintained and run by Listserv software. Senders are tightly controlled. Prior authorization must be obtained from your dean or VP to send to these lists. These lists include campus branding and are moderated. Populations are managed by Banner role and status and is updated nightly.
Available select lists are:
- [email protected] — goes to all active employees
- [email protected] — goes to all active students
- [email protected] — goes to all active employees
- [email protected] — goes to all active students
- [email protected] — goes to all active employees
- [email protected] — goes to all active students
- [email protected] — goes to all active teaching faculty (faculty or instructor designation)
- Critical & Emergency Lists
Four special mass email lists are reserved solely for critical and emergency alert circumstances. Messages sent to these lists are delivered as quickly as possible.
Messages sent to these lists also include special campus branding and are moderated. All users are obligated to restrict such use to mailings that fit campus criteria. A list of authorized senders can be obtained by contacting the ITS dean's office.
- [email protected] — the email distribution to all employees and academic building occupants, for high-urgency, critical alerts only
- [email protected] — the email distribution to all on/off campus students, for high-urgency, critical alerts only
- [email protected] — the email distribution to all employees and academic building occupants, for emergency alerts only
- [email protected] — the email distribution to all on/off campus students, for emergency alerts only
- Digest Lists
These lists send messages once a day at 5 a.m., after being collected in the system. There are two digests: one for students and one for employees.
- [email protected] — received as “Employee-Digest.” This digest goes to all active employees of SUNY Plattsburgh (only faculty & staff can send to this list).
- [email protected] — received as “Student-Digest.” This digest goes to all enrolled students (all active students, faculty and staff can send to this list).