Relocation of Property Procedure

Procedure Information

For more information on this procedure, contact Management Services.

1.0 Purpose
2.0 Related Policies
3.0 Revision History
4.0 Units & Persons Affected
5.0 Definitions

Equipment Coordinator: An employee responsible for coordinating compliance with the Property Control Program at the departmental level.

High-Risk Asset Tag (“Red Tag”): A red property control tag that marks High-Risk owned by the College and used exclusively for High-Risk Assets.

Owner: The department which is the ultimate user of the asset.

Property Control Coordinator (“PCC”): The person designated by the campus administration to ensure that the Property Control System and High-Risk Asset Logs are maintained and current to ensure that the campuses assets are documented.

RAMI: The Real Asset Management Information System, a database maintained by SUNY System Administration whereby the campuses are required to enter RAMI Assets.

RAMI Asset Tag (“White Tag”): A white property control tag with a barcode that marks a RAMI Asset owned by the College and used for RAMI Assets.

Date	Version Number	Change Description	Referenced Section
12/2/19	1.0	New Document
8/21/20	1.1	Minor Revisions	7.0

Departments are authorized to relocate property to locations owned or controlled by the college as appropriate based on departmental need without any prior approval and in accordance with any moving procedures required by the Facilities Department. However, High-Risk Assets and RAMI Assets Logs must be updated as outlined below.

Types	Subtypes	Relocation
Items of Supply	N/A	No additional requirement
	Low-Risk Assets	No additional requirements
Equipment (Asset)	High-Risk Assets	Location should be updated on High-Risk Asset log
	RAMI Assets	Department must complete an Equipment Disposal/Relocation Form and submit to PCC who will update location in RAMI

Departments seeking to move equipment to a location that is not owned nor controlled by the college or the Research Foundation must complete a Temporary Loan of Equipment Form before the equipment is relocated.

7.0 Forms
8.0 Appendix