Property Control

To assist the campus with overseeing its property, the college has designated equipment coordinators within each department.

View the Listing of Current Equipment Coordinators

SUNY POLICY #7595 — PROPERTY CONTROL System Manual

SUNY PLATTSBURGH POLICY #5004 — PROPERTY CONTROL

Make certain the equipment is no longer required by this department and the department declares that property does not contain hazardous waste, pesticides, or radioactive materials.

Complete one of the following forms and send to the property control coordinator (PCC).

Electronic Equipment Disposal Form — For equipment with electronic memory.
RAM Asset Disposal Form — Any equipment that does not have an electronic memory.

Upon receipt of the complete form, the property control surplus coordinator (PCSC) will coordinate the pick-up of the item. If the item is not in poor/scrap condition the PCSC will put the item on a SUNY list serve to see if another campus wants it and if not, the item may be put onto GovDeals to sell.

Departments cannot directly sell any equipment.

Any questions about this process should be directed to the PCC.

Yes, but before accepting a donation/gift to a campus department, you must follow the campus policy for accepting the item(s) first.

SUNY Plattsburgh Policy #6000 — Acceptance of Gifts in Kind

Please contact the PCC. If you know the replacement person, this should be shared with the PCC so that the listing of equipment coordinators can be updated and the person can receive training.

Not all equipment receives a tag. RAM Assets received by the warehouse will be tagged upon delivery. For assets received by the department directly, please contact the PCC for instructions. 

“High risk” means the item has a high possibility to be stolen such as a digital camera. If the equipment item is stolen or comes up missing, this log will assist in knowing the make/model and serial number, etc. This information will be helpful for the department when contacting University Police to assist in locating this asset.

Let your supervisor and/or management know the details of what is missing. Also contact University Police and the property control coordinator.

If possible, look at your department inventory list to have specific information on what is missing in detail such as make, model, manufacturer, serial number and location of item and more.

Obtain your inventory by contacting the property control coordinator.

The property control coordinator can assist you with obtaining a new tag.

The property control surplus coordinator (PCSC) can assist you with any issues with campus owned furniture.