Surplus Supplies & Furniture

1. Post your item to the Cardinal Swap folder.
2. Rename your file with your email address and the date you are posting the item.
3. Notify [email protected] that you have added items to the folder.
4. Wait for the items to be requested by another campus professional.
5. If item is claimed move the item to the claimed items folder.
6. After 14 days, PCSC will remove items that are still listed.

Go to Cardinal Swap

Excess to be added to storage:

• Contact property control surplus coordinator (PCSC)
  
  • Advise what items will be moved to surplus.
  • Conclude if a picture of the item will allow the PCSC to determine the condition of the item, or if the PCSC needs to check the item in person.
  • If it needs to be looked at, coordinate a viewing time with PCSC.
• PCSC will advise if the item is to be stored or disposed.
• Complete moving request for item. (Make a note in the moving request that the person in the PCSC position is aware.)

Once item is in storage, it is then campus property with no claim of the item to the department where it originated.

This process does not apply to smaller office items, only surplus furniture.

_______________________

If larger quantities of items and/or unusual items are being disposed of by a department, an e-mail will be sent out by the PCSC advertising the furniture items to campus. Included in these emails will be the following statement:

*Please note that all furniture is transferred on an “as-is” basis. In an effort to minimize unnecessary furniture moves, we encourage you to take a look at the item(s) prior to claiming any furniture. It is important that the condition of the item meets your expectations and space requirements prior to moving it.

• Fill out the Furniture Request Form (Google Form).
  
  • This form, sent directly to the PCSC for their review, is located on the Property Control page of the SUNY Plattsburgh website.
• The PCSC will advise if the item is currently available through an email or follow up Google form sent to the requestor as well as the supervisor/chair of their department.
  
  • If available:
    
    • A time will be set up for the requester to view the item in person.
    • If acceptable, PCSC will submit a work order request.
    • A follow up Google form is sent to the requester upon completion of the transaction.
  • If NOT available there will be two options:
    
    • Requester is added to a queue for the item, should one become available in the future (This is an ongoing list for different popular items, i.e., couches). Requester will remain in the queue until the request is complete or until they advise removal from the list.
    • Requester can ask their department to fund the purchase of the item new.
  • Should a work order be created for the movement of a piece of furniture from storage to replace another piece of unusable furniture, the work order will need to advise of such details.
    
    • The piece being moved out will need to be ready to go upon delivery of new item (i.e., if requestor is asking for a new file cabinet to replace one that does not work, the old file cabinet will need to be emptied prior to delivery of the new one to allow for quick removal).
    • Please advise the PCSC if the item being replaced is still in good/usable condition. The PCSC will advise if the item should be added to storage or discarded. This may require an in person visit from the PCSC – refer to “Excess to be added to storage” (See above)

Complete the Retrieving Furniture in Surplus Request Form

No, this is specifically for small office supplies. See surplus furniture procedures for furniture.

No, just be sure to move any items claimed to the “Claimed Items” folder.

An item is claimed by emailing the individual that posted the item. The person’s email address will be in the name of the photo.

Complete the surplus furniture request (above).  The property control surplus coordinator will contact you with available options.

Upon request, the property control surplus coordinator will set up a time to meet. 

Contact the Property Control Surplus Coordinator

Yes, depending on availability and the requested item.