Faculty & Staff Payroll Information

Accessing This Service Is Easy

• Go to suny.edu/hrportal and login with your SUNY Plattsburgh User ID and password
• Click on the “NYS Payroll Online” icon, located in Self Service box (note the NYS ID in the top right corner of this page as you will need this information at a later step)
• Employees will be required to set up multifactor authorization to ensure the security of their personal information. There are four different ways to do this; the easiest method is to choose the “SMS Authentication” which sends a code to your cell phone for you to enter to access the system. The options and instructions can be found in the enrollment access manual.
• Complete and submit the initial verification process with the last 4 digits of your SSN and your NYS Employee ID number
• Click “FINISH” to continue to the NYS Payroll Online home page

Go Green with the opt-out feature!

Select “Update Pay Statement” option in the NYS Payroll Online service and follow the instructions to opt out.

Direct deposit is a safe and convenient way to manage your biweekly paycheck. Your money will be securely transferred into the checking or savings account of your choice each payday, saving you the trouble of keeping track of a paper check and a trip to the bank.

You may select to direct your pay into up to eight (8) different accounts. If you are interested in taking advantage of the safety and convenience of direct deposit, you will need to complete the Direct Deposit Form for NYS Employeesand mail it to Human Resource and Payroll Services along with a voided check or blank deposit slip. Direct deposit may take several paychecks to take effect, so please plan accordingly.

Reactivating Direct Deposit

If you had an approved direct deposit form on file but it was deactivated due to being off the payroll for more than three payroll periods, you can reactivate it by completing the Direct Deposit Reactivation Form

All state employees are paid on a biweekly lag basis.

This means that you are paid for a two week pay period (beginning on a Thursday through the second Wednesday) two weeks after the conclusion of that pay period (exception: hourly employees are paid three weeks after conclusion of a pay period). Therefore, it may take up to four weeks from your date of hire to receive your first check.

You will also continue to receive checks after you separate from service until the lag is paid out. In addition, there is a five-day salary deferral (for those individuals in positions represented by CSEA or PEF, or M/C employees).

This means that one day’s pay is deducted from each of the first five paychecks, but will be returned to the employee upon separation from service. Contact Payroll Services at (518) 564-3113 for more information.

When an employee's “annual” salary is paid over a full year (CAL or CYF payroll mode for Faculty and Professional Employees with Academic Year or College Year obligations, respectively; ANN for Calendar Year obligations), the salary is based on 365 days (normal year) and 366 days (leap year). Since each pay period covers 14 days, and 26 x 14 equals only 364, it would always take a 27th check for you to have received your full annual salary (1 day more than 26 pay periods in a normal year and 2 days more than 26 pay periods in a leap year). Therefore, the correct way to figure your biweekly gross pay is to multiply your annual salary by 0.038356 (which is 14 days times 1/365) or by 0.038251 (which is 14 days times 1/366) in a Leap Year.

Mandatory:

• Federal and state taxes (as applicable)
• Social Security (6.2% of salary)
• Medicare (1.45% of salary)
• Retirement – for full-time employees (3% of salary)
• Union dues or agency shop fees if position is represented by CSEA, UUP, PEF, Council 82, NYSCOPBA or GSEU (membership not mandatory);
• Garnishments if applicable

Optional:

• Health Insurance
• Tax Deferred Savings Plan
• Flex Spending Account
• NYS College Savings Plan
• Savings Bonds, United Way SEFA campaign
• Retirement for part-time employees
• Personal insurance through Union
• M/C parking

You can make changes to your tax withholdings through NYS Payroll Online. Go to www.suny.edu/hrportal and log-in with your SUNY Plattsburgh ID and password.  For additional instructions, click here: NYS Payroll Online Instructions.

If you prefer to complete a paper version, the W-4 is used to change the amount of your federal withholding and can be found here: W4 Fill-in and form IT-2104 is used to change your New York State withholding and can be found here: IT-2104 Fill-in. Forms should be submitted to payroll services, Kehoe 904.