Promoting Activities in Residence Halls Policy

The Community Development Office has the following policy regulating what we will permit to be posted in the residence halls. We limit the amount of flyers or posters that are posted throughout the residence halls (i.e., on all floors) due to the need to enforce Fire Code Regulations, the limited bulletin board space found on each floor and in cooperation with the Campus Committee for Environmental Responsibility to lessen our ecological footprint. We ask those offices or departments and student organizations who have interest in publicizing events and opportunities to residents on campus to work within the following parameters:

Flyers/Poster

• Please send or bring all flyers/posters to be hung in residence halls to the Community Development Office in Algonquin Hall. We will distribute them to our staff to be hung.
• All flyers/posters are limited in size to 11” x 17” due to space restrictions.
• Most postings will be limited to one per residence hall that will be hung in the main lobby area of each building. Please provide 13 copies of each posting. (Call 518-564-3282 to verify the number before printing.)
• There will be the occasional poster/flyer that will be approved to be hung up on the floors of residence halls, e.g., events or programs that are determined to be important to the functioning of the university. (Once again, please contact our office at 518-564-3282 to determine numbers before printing.)
• All postings that have not been distributed through the Community Development Office and are hung up randomly through residence halls will be taken down and discarded.
• No flyers promoting the use of alcohol or any illegal substance or events at local bars will be permitted.

Stuffing Mailboxes

• We will not permit stuffing of student mailboxes with items that are not individually mailed to them. Exceptions are Voter Registration forms, US Census forms or other distributions required by federal or state mandates.

Sliding Items Under Doors
We will not permit offices/departments or student organizations to canvas residence halls by slipping materials into students' rooms by sliding items under doors. 

Digital Marketing

• Each residence hall is equipped with digital signs called “Opti-Signs.” Though our office permits hard copy flyers, our preference would be to utilize our digital displays instead.
• To place promotions be sure it fits the requirements listed below:
  
  • Clear title of your event/program/promotional topic
  • Date & time of event
  • “Register by” date (if applicable)
  • Name of event sponsor (Fraternity, Sorority, SA Group, etc.)
  • QR code (if applicable)
• For maximizing the digital screen it is highly recommended to format all flyers horizontally.
• To submit a request to use residence hall Opti-Signs please fill out an Opt-Sign Submission Form. 

It is our belief that the residence halls and Community Development staff can be instrumental in helping to get the word out about the many campus opportunities. We are committed to assisting you in the promotion of your programs and activities.