Student Employment Opportunities Posting Policy

To set up guidelines for the purpose of student employment under Federal Work Study program or Temporary Service. This policy is an institutional attempt to discourage unfair or inequitable hiring and to encourage equal employment opportunities for students.

Date	Version Number	Change Description	Referenced Section
4/7/15	1.0	New Document	Entire Document
10/8/15	1.1	Minor Revisions
1/11/17	1.2	Minor Revisions
8/28/18	1.3	Minor Revisions

 Review Process / Approval

Action:	Units	Date
Policy Review	Human Resource Services Management Services
Policy Approval	Executive Council	4/7/15

• Students (full and part-time) who qualify for Work Study thru the Free Application for Federal Student Aid (FAFSA) form;
• Students (full-time) who seek on-campus employment who are not Work Study eligible (Temp Services);
• Employer-Supervisors of departments who hire students (Temp Services and/or Work Study);
• Payroll Services employees;
• Career Development Center (CDC) which maintains the job vacancies on the Handshake career services management system;
• Financial Aid personnel who advise students regarding Work-Study eligibility.
• Exempted positions: Graduate Assistantships; Student employees of non-state entities (College Auxiliary Services, Research Foundation, Childcare Center, Start-Up NY businesses, etc.)

None

• Employer Relations Specialist within the CDC will process job postings as submitted by supervisors within the Handshake system;
• GEO/International Student Services representative will review and approve eligibility for employment for international students;
• Employer-supervisors will develop and post jobs, select preferred applicant(s) according to bona fide criteria; advise selected candidate of the federal law mandating no more than a total of 20 on-campus hours of work per week; tender offers of hire expediently but only after three business days of the job posting date; complete appropriate paperwork for Payroll Services;
• Student must present appropriate work authorization documentation, including as required for particular individuals and jobs: I-9 (U.S. Citizenship & Immigration Services form); Temp Service Appointment form; Work Study Appointment form. International students must secure permission from the Global Education Office/International Student Services before submitting hire paperwork to Payroll Services.

1. Employer-supervisor creates an account in Handshake and submits the job for review. (Note: employer-supervisor may require resume, completion of student employment application, letter or essay of interest or other additional materials.)
2. Career Development Center staff review submission and approve or send back for refinements.
3. Job is posted in Handshake system.
4. Employer-supervisor reviews applications; where appropriate, conducts interviews, and selects candidate(s).
5. Employer-supervisor completes an Offer of Hire form (three-part form: “NYS Temp Service Program”).
6. Selected candidate delivers Offer of Hire form to Payroll Services for processing. NOTE: International students must secure documentation from GEO/International Student Services before presenting Offer of Hire form to Payroll Services.
7. Payroll Services will process hiring paperwork to activate employment.

None

None

Method	Date
Campus Handbook	N/A
Faculty / Staff Digest	N/A
Student Digest	N/A
Other	N/A

There are no specific trainings identified with this policy.