Emeriti Retiree Privileges Policy

SUNY Plattsburgh acknowledges the work of its employees in carrying out the mission of the organization. In recognition of the hard work and dedication of those employees who have spent their careers (or a substantial portion thereof) in loyal service to the university, its students, and the taxpayers of the State, and retire in good standing from their employment with the University, the following shall apply.

As specified in Article XV, Title D of the Board of Trustees Policies, all members of the University faculty who retire in good standing shall be entitled to append the term “Emerita/Emeritus” to their academic or administrative title. All academic and administrative Emeriti, and all other retirees not covered by Article XV, but who nonetheless retire in good standing, shall be entitled to the privileges and benefits enumerated in the Employee Policy and Procedure Covering Retirees/Emeriti.

Emeriti/Retiree Privileges

1. Offices: Emeriti/retirees must vacate their office within in one month of the semester that coincides with their retirement. The university provides a central facility on campus where emeriti/retirees can gather and do work. This facility is equipped with lounge furniture, some office furniture, and some computing facilities and is open during the university’s regular business hours.
2. Laboratories and Studios: In most circumstances, emeriti/retirees are not able to retain laboratory and studio facilities in retirement. Arrangements for use of such facilities may be made on a semester-to-semester basis by agreement with the dean. Emeriti/retirees use of laboratories, studios, and other university facilities must follow university safety and lab use protocols.
3. Contact Information: Emeriti/retirees must have their professional U.S. mail and any shipments directed to their personal mailing address in retirement. It is important that emeriti/retirees notify the university of changes in their mailing addresses in a timely manner. Emeriti/retirees can retain their campus e-mail address.
4. Library Access and Borrowing: Emeriti/retirees retain all library privileges, including interlibrary loan privileges and online access to all databases.
5. Account Security: Emeriti/retirees retain their original account instead of being issued a new account on a separate subdomain. Because of that, their accounts should be sanitized.
   1.Employees who transition to emeriti/retirees should be responsible for securely deleting any sensitive information (electronic and paper) following campus data retention rules and secure deletion standards within 30 days.

   2. Data that is needed for business purposes should be given to emeriti/retirees’ supervisor or dataset owners where appropriate within 30 days.
   3. To the extent possible automated functions change roles and access to systems but some systems may need manual adjustments to reduce their access.
   4. Their supervisors should be responsible for removing access or directing system stewards to remove access to any campus systems containing sensitive information (FERPA, GLBA, HIPAA, GDPR, PCI-DSS) where appropriate. Follow the principle of least privilege. This should also be done within 30 days of the user's transition.
   5. The campus is developing automated processes to lock accounts that are considered stale and require password changes for accounts that are known compromised.
   6. SUNY Plattsburgh’s Responsible Use policy governs Emeriti/Retiree behavior. If they use their account in a way that damages the campus their account can be disabled.
   7. To maintain access to their account Emeriti Retirees are required to do annual Information Security Training. If not completed account access will be suspended.

6. Computer Systems, Hardware and Software: In addition to retaining their campus email address, emeriti/retirees can retain/create a personal campus web presence using such technologies as the campus makes available. Emeriti retirees cannot:

   1. have a campus computer assigned to them;
   2. participate in the software home licensing program;
   3. borrow computers from the university;
   4. create or maintain sites on the campus learning management system.
7. Technology Assistance: Emeriti/retirees can:
   1. enroll in the Cardinal Computer Care Service for faculty/staff to service their personal computers;
   2. attend technology workshops on a space-available basis;
   3. use computers on campus.
8. Directory: Emeriti/retirees will be listed in the online directory.
9. Adjunct Employment: Emeriti/retirees serving as adjunct employees will have the same privileges and receive the same services as any other adjunct employee, but with the designation of Adjunct Professor.
10. Fitness Center and Other Recreational Facilities: Emeriti/retirees are eligible to enroll at the same rates as non-retired members of the university community.
11. Parking: Emeriti/retirees are entitled to purchase a hang tag through University Police.