College Survey Policy

To provide guidance, oversight, and coordination to the administration of surveys involving campus constituents.

 Review Process / Approval

None

None

College Survey Council

The objective of the College Survey Council ("CSC") is to assist in a coordinated approach to surveying of student, staff, alumni, and/or faculty opinion.  The CSC will offer departments general guidelines and advice in the development and administration of surveys.  The co-ordination of the survey process will also allow for the creation of an institutional database for related assessment and planning activities. Surveys conducted by individual faculty members for research or instructional purposes, or student evaluations of faculty will not be the responsibility of the CSC, provided they relate directly to scholarship and/or operations of the faculty member’s course/program alone.

The CSC will maximize the benefits from surveys on campus by attempting to:

• act as a clearinghouse and consultant for departments/programs seeking to conduct surveys. 
• eliminate redundant surveying. 
• make completed survey results more available.  
• consolidate campus survey results for consultation and further analysis as required to facilitate assessment and planning efforts, and when appropriate to assist in external reporting requirements.    

On-Campus Survey Guidelines

1. Committee on the Protection of Human Subjects (COPHS):  All applications for conducting surveys must be approved by the COPHS.  All college-wide requests for COPHS review are coordinated through the Office of Sponsored Research (x2155).  Please obtain and complete the required paperwork from the Office of Sponsored Research.  All surveys will require the approval of the COPHS before they are conducted.    
2. Submission of Survey Results: All on-campus survey results (raw data or summary) must be submitted (electronic or hard copy) to the Office of Institutional Research.  A contact person's name as well as the principal investigator's name must be included in the submission.  When submitting survey material, survey sponsors are responsible for ensuring appropriate protection of respondent identity and confidentiality in the accompanying report(s).    
3. Survey Database: A survey database maintained in the Office of Institutional Effectiveness will contain copies of the survey instruments, and summaries of findings and reports.  This database is being developed to categorize, study, and archive survey and questionnaire administration parameters and results, as well as provide relevant information to individuals considering and designing future surveys.    
4. Survey Resources:  For advice concerning the design of your questionnaire or survey instrument please direct your questions to the Director of Institutional Effectiveness.

Campus Survey Form

None

There are no specific trainings identified with this policy.