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Chosen Name Policy

SUNY Plattsburgh recognizes the needs of students and employees who wish to be identified by a first name that differs from their legal name.   Additionally, this policy outlines options for selecting your gender identity and personal pronouns. 

Policy Information

Policy Number Policy Owner
2003.2 Title IX


  • 4.0 Policy

    The SUNY Plattsburgh chosen name policy allows students and employees to officially notify the college of their chosen names, gender identity, and personal pronouns. This change will be reflected in on-campus communication systems, as long as the chosen name, gender identity, and/or personal pronouns are not used for purposes of misidentification, fraud or misrepresentation and that the chosen name meets community standards (i.e. not profane, obscene, or derived from hate-speech; and conform to technical requirements). There are limits to where chosen names, gender identity, and personal pronouns will be reflected in college communications.

    This policy is consistent with current Title IX federal law protecting students against discrimination based on gender identity and expression, and is a best practice for supporting transgender and gender non-conforming members of college communities. This service is not limited to use by transgender and gender non-conforming students and employees, however, and is available to anyone who uses a chosen name on a daily basis other than their legal/primary first name.

    The chosen name is used for internal communication and certain external communications (i.e. website staff bio pages, sports information). Internal applications for the use of approved chosen name include but may not be limited to: class rosters (including Moodle), advising lists, housing lists, and email. Cardinal Cards (employee/student identification cards) will display both legal and chosen name. The college is obligated to use the legal first name for many official records and reports, including but not limited to: certain employment and payroll records, billing records, financial aid documents, official transcripts, diploma, medical records, employee benefits records, expense reimbursements, travel and purchasing authorizations, enrollment reporting, conduct hearing results, external reporting and federal immigration documents.

    Requests for use of chosen name shall be limited to one request per academic year, absent the presence of extenuating circumstances, in such instances any additional requests within one academic year will be at the discretion/approval of the Title IX Coordinator. 

For additional information about this policy, please contact the policy owner listed above.

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