Non-Employee Travel

SUNY Plattsburgh is authorized under state law to approve reimbursement for travel expenses necessarily incurred by candidates attending interviews for which there is a shortage of qualified candidates. Reimbursement will be allowed to candidates who reside over 50 miles from the college. Eligible expenses may include transportation, food and lodging.

Hiring authorities will determine if the nature of the position qualifies for the reimbursement of interview travel expenses. If approved, the search committee chair should review the Travel and Hospitality Guidelines and procedure.

Once familiar with the guidelines and procedure, the search committee chair should contact the eligible candidates and provide them with the Candidate Travel Information and Reimbursement Checklist and Non-Employee Travel Expense Forms.

Resources:

• Candidate Travel Information and Reimbursement Checklist
• Candidate Travel and Hospitality Guidelines for Hiring Authorities and Search Committees
• Non-Employee Travel Expense Form

Travel expenses incurred by enrolled college students (not on payroll) or registered volunteers are reimbursable when such travel is for state business. Where possible, a NET card should be applied for and used for all student or registered volunteer travel expenditures.

Reimbursement for vendor travel should be stipulated in the contract between the college and the vendor and approved by the purchasing department.

Where feasible, travel should be reimbursed in accordance with state travel rules. In order to seek reimbursement, the vendor must complete the Non-Employee Travel Expense Form.