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Staff Confidentiality & Training Policy

Informs campus employees of the rules and regulations regarding the privacy and confidentiality of person information.

Policy Information

Policy Number Policy Owner

Information Technology Services


  • 4.0 Policy
    • All SUNY Plattsburgh staff members will:
      • follow SUNY Plattsburgh policies and procedures governing information confidentiality and security. All policies may be viewed at in Section X of the Campus Handbook (see Appendix).
      • sign the SUNY Plattsburgh Employee OR Student Agreement to Maintain Confidentiality and Privacy of Records (see Forms). A copy of this form will be retained in the staff member’s personnel file and renewed on an annual basis. The agreement is available on the Human Resources site.
      • complete specific training relevant to their position.
      • follow the guidelines established in documented procedures and best practices
    • SUNY Plattsburgh will document the training provided and retain for a period of (6) years from the date of creation or date in last effect — whichever is later.
    • Upon revision to policies, procedures, standards or requirements, the affected staff members will be re-trained.
    • Sanction
      • Upon a finding of a break of confidentiality, by an employee in a collective bargaining unit, the Human Resources Executive Director initiates actions pursuant to the applicable collective bargaining agreement to implement an appropriate disciplinary penalty.
      • For employees not represented by a collective bargaining unit, sanctions may include actions up to and including termination of employment.

For additional information about this policy, please contact the Policy Owner listed above.

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