Course Fee Waiver Policy

In accordance with section 3.a.iii (Request Submission) of the State University of New York Policy # 7804, this document establishes the student course fee waiver policy.

Date	Version Number	Change Description	Referenced Section
7/18/2022	1.0	New Document	Entire Document

 Review Process / Approval

Action:	Units	Date
Policy Review	VP of Administration	7/19/22
Policy Approval	Executive Council	7/19/22

• Students
• Faculty
• Staff from Student Financial Services and Budget and Financial Reporting Services

Student Waiver — A specific set of circumstances and procedures that will need to be met and accomplished by students to not be levied a specific student charge.

Course Based Fees — A fee or fees tied to a specific course or courses taken by a student at a State-operated campus, that provides a student a distinctly definable monetary or educational benefit or is necessary to support an extraordinary cost(s) associated with providing a specific course.  These fees must be approved by the Chancellor or Designee.

 

Student — Responsible for submitting a waiver request to the faculty member and provide all documentation requested.

Faculty — Responsible for approving or disapproving student waiver request and sending approval to Student Financial Services..  

Student Financial Services — Responsible for adjusting the course fee if waiver is approved.

 

1. Student emails faculty member with course fee waiver request including supporting documentation.
2. The faculty member reviews the documentation and makes a determination if additional information from the student is necessary to make a determination.
3. If so, the faculty member request the documentation from the student.  The appeal will not be evaluated further until receipt of the additional documentation.
4. Upon completion of the review, the faculty member evaluates the student’s justification and makes a determination.
5. The faculty member emails a written summary of the appeal determination to the student along with copies to Student Financial Services.
6. If the waiver is approved, Student Financial Services adjusts the student’s bill.

None

None

Method	Date
Campus Handbook	7/19/22
Faculty / Staff Digest	N/A
Student Digest	N/A
Other	N/A

There are no specific trainings identified with this policy.