|Policy Number||Policy Owner|
|6001.1||Regional Procurement Services|
- 1.0 Purpose
- 2.0 Revision History
- 3.0 Units and Persons Affected
- 4.0 Policy
It is the policy of the State University of New York to require contractors, subcontractors and licensees to certify to the adherence by manufacturers to fair labor standards in connection with working conditions, compensation, employee rights to form unions and the use of child labor. The policy applies to procurement by state-operated campuses of the University and their campus-affiliated organizations, including but not limited to Auxiliary Services Corporations.
SUNY Plattsburgh has established a procedure that will set appropriate standards for the purchase of goods and the licensing of university trademarks to achieve the above goal. This goes for Athletic Teams, Residence Hall Councils, Student Association, Club/Organizations, Fraternity/Sororities, College Store/CAS, and Campus Departments. To adhere, to these standards members of the campus seeking to procure monies for contracts/payment of service/goods must utilize the Vendor Certification of Compliance with Fair Labor Conditions form.
A copy of this completed form must kept on file for one year with all of these:
- College Auxiliary Services
- Regional Procurement Services
- Office of Institutional Advancement
- SUNY Research Foundation
The college has an Anti-Sweatshop Committee that is comprised of the following people or their designee:
- Director of Residence Life
- Executive Director of CAS
- Assistant Provost
- Director of Advancement Services
- Director of Athletics
- Director of Purchasing and Contracts
- Assistant Director of the Center for Student Involvement
- Director of Fraternity/Sorority Life and Organization Development
- Director of Sponsored Research and Programs
- Student Association Vice President for Finance
This group will meet each academic year to review, assess and make any revisions to the campus compliance model being used to address SUNY Anti-Sweatshop Policy Document Number 7559 and Anti-Sweatshop Procedure Document Number 7560.
SUNY Anti-Sweatshop Language
As outlined in the Laws of New York State Finance Law, Article 11, Section 165.7, the State University of New York College at Plattsburgh shall not enter into a contract to purchase or obtain for any purpose any apparel, textile and/or sports equipment from a vendor unable or unwilling to provide documentation: (A) attesting that such apparel, textile and/or sports equipment was manufactured in compliance with all applicable labor and occupational safety laws, including, but not limited to, employee compensation, working conditions, employee rights to form unions, and the use of child labor; (B) information sufficient for SUNY Plattsburgh to determine the labor conditions applicable to the apparel, textile or sports equipment; and (C) stating, if known: (1) the name and address of each subcontractor utilized or to be utilized; (2) the vendor’s and each subcontractor’s applicable state tax identification number; and (3) all manufacturing plants utilized by the vendor or subcontractor for the performance of this contract.
SUNY Plattsburgh has the authority to determine that a vendor on a contract for the purchase of apparel, textile and/or sports equipment is not a responsible vendor based upon either of the following considerations: (A) The labor standards applicable to the manufacture of the apparel, textile and/or sports equipment, including but not limited to employee compensation, working conditions, employee rights to form unions, and the use of child labor, or (B) the vendors failure to provide information sufficient for SUNY Plattsburgh to determine the labor conditions applicable to the manufacture of the apparel, textile and/or sports equipment.
During each year of the term of an apparel, textile, or sports equipment contract, SUNY Plattsburgh may request a written assurance from the Contractor and each of its subcontractors that the Contractor and/or subcontractor(s) comply with New York State Finance Law, Article 11, Section 165.7. The request may seek confirmation of compliance with some or all of the requirements of New York State Finance Law, Article 11, Section 165.7, and may require the response to be submitted under penalty of perjury. The Contractor shall provide the written assurance within the time specified by SUNY Plattsburgh, which shall not be less than 15 business days from receipt of the request.
- 5.0 Definitions
- 6.0 Responsibilities
- 7.0 Procedures
- 8.0 Forms
- 9.0 Appendix
- 10.0 Distribution and Training
For additional information about this policy, please contact the Policy Owner listed above.