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Student Photos as Directory Information Policy

Outlines how the campus will use student photographs.

Policy Information

Policy Number Policy Owner
9003.2 Registrar

 

  • 4.0 Policy
    • Electronic versions of student photographs (which are either uploaded by the student or taken by College Auxiliary Services when a student obtains a SUNY Plattsburgh identification card) will be included with a student’s electronic record in Banner.
    • CAS will provide SUNY Plattsburgh electronic versions of student photographs when a student obtains a SUNY Plattsburgh identification card.
    • Ownership and responsibility for the release of student photos will transfer from CAS to SUNY Plattsburgh. 
    • Administrative offices will be able to use the photographs as an additional safeguard in verifying a student’s identity. 
    • Faculty members will have access to student photos for class rosters, testing and academic advising.
    • Student photographs will be used with the residence hall card access/camera system. (University Police will require the use of these photographs in managing access and verifying the identity of students. This system will utilize student identification cards in place of keys or numeric access codes.)
    • While faculty and staff will have access to student photographs in Banner and Self Service Banner 9, students will not have access to their own or any other student’s photographs in Self Service Banner 9.

For additional information about this policy, please contact the policy owner listed above.

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