7.1 Employees are informed of training completion requirements and due dates upon
assignment of the training.
7.2 Employees who do not have a dedicated computer or quiet space to
meet their training requirements and/or deadlines should speak with their supervisors
so that every effort can be made to support them.
7.3 Employees who need reasonable accommodations to meet training
requirements and/or deadlines, should speak with their supervisor or
contact Human Resource & Payroll Services at [email protected].
7.4 Before the deadline, employees will be sent routine reminders by email which
includes the course assignments and the status. Each employee will receive no less
than three reminders of the deadline.
7.5 After the deadline, a list of employees who have not completed all assigned
compliance trainings, by the established due date, will be reported to each division's
Vice President for referral to the employee’s immediate supervisor.
7.6 Supervisors of delinquent employees should make every effort to get the employees
to comply by providing space and equipment, or scheduling work time. Employee evaluations
should address issues with non-compliance.
7.7 If these measures remain unsuccessful, the respective director/dean (if applicable)
and vice president will be notified and should direct the employees to comply.
7.8 If the employee continues to be non-compliant, a referral will be made to Human
Resource & Payroll Services for further action.
7.9 Upon receipt of the notification, Human Resource & Payroll Services may revoke
privileges including, but not limited to, direct deposit and eligibility for Discretionary
Salary Awards (DSA) with the amount of the pool generated by non-compliant employees
not being allocated to the delinquent employees’ units. Such privileges will continue
to be revoked until the employee complies with all overdue trainings.
7.10 If the employee continues to be non-compliant, other progressive corrective
measures, such as a counseling session, will be taken.
7.11 As a last resort, employees who continue to be non-compliant may be subject
to discipline, conducted in accordance with the applicable collective bargaining agreement.
Training Exemption Procedures
7.12 Exemptions are approved for any university employee or university-affiliated
organization employee in leave status.
7.13 If an employee is on leave and will not return to work prior to the training
deadline (December/May), they will be exempt from the term compliance training assignments.
7.14 Human Resource & Payroll Service is responsible for providing a
list of exempt employees based on leave status each training cycle. Internal Control/Risk
Management Coordinator will exempt the
employee from SafeCollege term assignments.
7.15 Employees on leave will receive an extension for the annual NYS ethics training
until the employee’s return. Upon return from leave the ethics training requirement
will resume.
7.16 If the employee’s return from leave is not known, the Ethics Officer
will seek approval of a waiver. Waivers can only be approved by the Commission of
Ethics Lobbying in Government (COELIG).