Primary source for data, analyses and reports.
Deans’ & Chairs’ Resources
- IE – Class Sizes, Fill Ratio and SCH tool — Provides information on number of students enrolled, fill rate (enrolled/enrollment cap), and student credit hours produced by courses, aggregated at the subject, course, and section levels. User can specify time period of analysis.
- IE – Course DFW Rates — Provides information on the percent of final student grades that are D, E, or W. Data can be aggregated by course or section, sorted on a number of factors, and the user can specify the time period of analysis.
- IE – Summer/Winter Course Offerings — Provides data on the number of sections, course enrollment, and student credit hour production for special session courses (Winter/Summer).
- IE – Total Enrollment Comparison by Academic Year — Provides up to 8 years of trend data on program headcount based on official fall and spring census. Data can be limited or disaggregated by department, program, and curriculum code.
- General Data Resources
Helpful Information About Institutional Data
What does the Office of Institutional Effectiveness (OIE) do?
OIE is the office charged with completing many, but not all, of the SUNY, state, and federal reports required on a regular basis. We also assist campus leadership and other offices with data and analyses to support planning, decision making and assessment.
When should I use official data?
For the definition of official data, see the tab on the main Data Resources page (LINK). Official data should be used in any report, survey, or filing with an outside agency or in FOIL requests, unless other data definitions are specifically requested. Commonly requested/used official data includes fall headcount, 6-year graduation rates, first-year retention.
When is census?
Student enrollment census is taken by the faculty at the end of the 3rd week of classes in fall and spring terms and reported to the registrar. After the registrar’s office verifies the student’s information, Institutional Effectiveness begins creating of the official census headcount. Official census data is not available at the end of the 3rd week of classes, but after the headcount is sent to and approved by SUNY. Winter and summer terms do not have a census, only an end of term report.
How do I request data or request assistance in identifying available data?
Who can I call with a question about an Argos dashboard shown on the Data Resource page or that has a prefix of IE?
Why do I sometimes see different race/ethnicity categories used?
OIE uses the federally-recognized ethnic and racial categories, which place non-resident alien (international) students in a separate category and include a category for students who identify as more than one race. SUNY and Banner do not always make these distinctions, and instead report by a single racial category.
Why do you report students as only male or female?
Current federal reporting structures include only these two categories. Official data for reporting must therefore be limited to male/female, but OIE looks forward to a day when more inclusive categories are available.
Common Data Terms
- CDS — the Common Data Set — a selection of commonly-used official data points entered into a standard format for use in college guides, and college rankings. It is produced by OIE every spring.
- FTE — full-time equivalency — standardized measure of student or faculty headcount based on credits. For students (FTES) it is the number of credits attempted divided by the number of credits need to be considered full-time (generally 12, sometimes 15). For faculty, FTE is the number of credits taught compared to the expected full-time workload.
- FTFT — first-time, full-time — refers to first-time-in-college degree-seeking students, who are attending full-time, generally synonymous with “traditional freshman.”
- FTFT Cohort — the FTFT students entering an institution in the Fall term of an academic year (including the summer term immediately prior). The FTFT Cohort generally serves as the basis for federal and state outcomes reporting, including the calculation of graduation rates.
- IR — institutional research — the office and process of collecting, analyzing, and reporting institutional data for external stakeholders and providing decision support to internal stakeholders.
- IE — institutional effectiveness
- Local Data — data stored on campus-based information management or database systems — primarily Banner.
- SCH — student credit hour(s)
Agency & Reporting Acronyms
- BI/SUNY BI — Business Intelligence — decision support and data warehouse system used by SUNY Central, where SIRIS data is sent to be stored.
- SICAS — the Student Information and Campus Administrative Systems — the organization responsible for building/programming the technology used to complete SIRIS reporting to SUNY.
- SIRIS — the SUNY Institutional Research Information System — the electronic data transfer system used to recode local data to standard SUNY format and complete requested annual reports. SIRIS is how we collect and transmit data to SUNY.
Middle States Commission on Higher Education (MSCHE)
- MSCHE — see above — our regional accreditor
- AIU — Annual Institutional Update — annual update required my MSCHE, submitted in the spring.
- HEDS — the Higher Education Data System — system of annual state government-mandated reports on enrollment, financial aid, outcomes and other information for institutions of higher education, as well as the old web-based system for filing them.
- IDeX — the IRS Data Exchange — web-based system for filing HEDS reports, replacing older HEDS interface.
- IRP — the Inventory of Registered Programs — NYSED list of approved educational programs. A school can only offer and recruit for programs appearing on the IRP.
- NYSED — New York State Education Department
- ELSI — the Elementary/Secondary Information System — annual series of federal government-mandated reports on elementary and secondary school enrollment and outcomes, the K–12 equivalent to IPEDS.
- IPEDS — the Integrated Postsecondary Education Data System — annual series of federal government-mandated reports (called surveys) on enrollment, financial aid, outcomes, and other information for institutions of higher education receiving federal Title IV funds.
- NCES — the National Center for Education Statistics — federal agency producing summative reports based on IPEDS submissions. They also provide query tools for IPEDS submissions.
What is Official Data?
Official data includes those data points (e.g., census headcount, 6-year graduation rate, first-year retention rate) generated by OIE following SUNY/state/federal definitions, reported to those agencies, and shared with the public. Commonly-used official data can be found on OIE’s public webpage, printable fact sheet, and the main landing page of this data resource. When completing data requests, surveys, or reports for external entities, it is important to utilize these official data points whenever possible to match the data provided to our governing bodies. In most cases, the data posted by November of each year on the OIE webpage will serve as official data for the next 12 months.
- Official headcount (census) — the number of students actively enrolled at the institution after the third week of classes. Census date is determined by SUNY, and includes only student types considered by SUNY to be “home institution students” (excluding students from other SUNYs taking courses at SUNY Plattsburgh, and students enrolled in a college in the high school program). The fall term official headcount is always used unless there is a specific request for the headcount from a different term.
- 6-Year Graduation Rate — federally defined outcome measure determined by the percent of the entering first-time, full-time bachelor degree-seeking cohort who attained their degree in 150% of normal time (for a 4-year degree that is 6 years).
- First-year retention — the federally defined measure determined by the percent of the entering first-time, full-time cohort who are still enrolled at the institution the following fall.
- Printable Fact Sheet
What Kind of Data are You Looking For?
Enrollment & Headcount
Most of the listed reports can be located in the Institutional Effectiveness Data and Reports folder
- Official Institutional Headcount — OIE webpage, Common Data Set, IPEDS Fall Enrollment Survey
- Headcounts by Major — Departmental Comparative Report
- 12-month Enrollment — IPEDS 12 month Enrollment Survey
- Full-time Equivalency:
- SUNY definition — Annual Average Full Time Equivalency
- Federal Definition — IPEDS Fall Enrollment Survey
- Institutional Effectiveness Data and Reports — Retention Reports
Graduation & Outcomes
- Institutional Effectiveness Data and Reports —
IPEDS Graduation and Outcomes 200 Surveys
Common Data Set
Surveys — First Destination Survey
- Institutional Effectiveness Data and Reports —
- Other Data & Reports
Useful Outside Resources
- MSCHE — Information on our regional accreditor and access to the Standards of Accreditation
- Association for Institutional Research (AIR)
- North East Association for Institutional Research (NEAIR)
- National Center for Education Statistics (NCES)
- IPEDS Data Center — Tool for researching data trends in higher education
- IPEDS Trend Generator — Easy trend generator for data used in the IPEDS surveys
- ELSI Data Center — Tool for researching trends in elementary and secondary education
- Bureau of Labor Statistics Occupational Outlook
- New York Department of Labor Employment Projections
- US Census Bureau Quick Facts — demographic view of New York state and metropolitan areas