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Internal Control Memo

A memo from Vice President Larochelle

February 25, 2021

Dear Colleagues,

Now more than ever we must work together to safeguard our college’s assets. When everyone does their part, we make the most of our resources and adapt to the challenges our campus will face in the future. Everyone plays a role in our stewardship of state public resources.

How You Contribute

  • Use college resources only in support of our goals, objectives and programs.
  • Look for opportunities to reduce waste and improve efficiencies.
  • Follow campus policies and procedures, as well as those in place for your job.
  • Communicate problems, ask questions and suggest improvement to your supervisor or department chair.
  • When assigned, complete your compliance training.

What To Do If You Suspect A Problem

There can be occasions when faculty, staff, students, community members intentionally or unintentionally misuse state funds, equipment and supplies or participate in unethical activities or practices. If you suspect or know of such actions, you can make a report to the Anonymous Internal Control Hotline (voice mailbox) at 866-633-6112. If you notice something unusual, report it. Your information — not your name — could prove useful in reducing losses and preventing fraud, waste and abuse.

Learn more about the Internal Control Hotline

What Are Internal Controls?

These are all the daily activities that we exercise to help ensure the college’s resources are used effectively and efficiently. These activities minimize inappropriate use of resources; loss, waste or damage of resources; overspending; or other actions inconsistent with policy or in violation of law.

Learn more about internal controls

Why Are Internal Controls Important?

They provide reasonable assurance that we are using college resources to meet our objectives and goals and taking steps to decrease the risks to the organization. While it is the law that the college has an Internal Control Program, it also makes good sense for the college to operate as efficiently as possible.

Should you have questions about the Internal Control Program, please contact David Gregoire at 518-564-3613.

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