Internal Control Memo
A memo from Administrative Officer-in-Charge Larochelle
October 21, 2019
Together we share the responsibility of safeguarding and reducing the waste of our college’s resources. If we all do our part we can make the most of the opportunities presented and fully meet our goals and objectives in support of the college’s mission. Today I reaffirm my commitment to strong internal controls and share with you the details of the college’s program.
How You Contribute!
- Read this entire email and discuss it with your colleagues!
- Complete your assigned compliance training.
- Follow the policies and procedures in place for your job and look for opportunities to reduce waste and improve efficiencies.
- Use our resources only in support of college goals, objectives and programs.
- Communicate problems with current procedures or suggestions for improvement to your supervisor or department chair.
What To Do If You Suspect A Problem?
Unfortunately, there can be occasions when faculty, staff and students intentionally or unintentionally misuse state funds, equipment and supplies or participate in unethical activities or practices. If you suspect or know of such actions, you can make a report to the Anonymous Internal Control Hotline (voice mailbox) at 866-633-6112. If you notice something unusual, report it. Your information — not your name — could prove useful in reducing losses and preventing fraud, waste and abuse.
What Are Internal Controls?
These are all the daily activities that we exercise to help ensure the college’s resources are used effectively and efficiently. These activities minimize inappropriate use of resources; loss, waste or damage of resources; overspending; or other actions inconsistent with policy or in violation of law.
Why Are Internal Controls Important?
They provide reasonable assurance that we are using college resources to meet our objectives and goals and taking steps to decrease the risks to the organization. While it is the law that the college has an Internal Control Program, it also makes good sense for the college to operate as efficiently as possible.
Should you have questions about the Internal Control Program, please contact David Gregoire at 518-564-3613.