Internal Control Hotline

Frequently Asked Questions About the Hotline

• What activities are covered?

  For the purpose of these procedures, fraud and irregularities includes activities that are:

  1. a misappropriation of assets;
  2. in violation of or non-compliant with any SUNY, New York state or federal law, regulation, policy or procedure;
  3. economically wasteful;
  4. an indication of gross misconduct or incompetency; or
  5. an unethical, improper, or dishonest act.
• What are examples of improprieties?
  • Theft of any state or SUNY asset including, but not limited to money, tangible property, trade secrets or intellectual property;
  • Misappropriation, misapplication, destruction, removal, or concealment of state or SUNY property;
  • Inappropriate use of computer systems, including hacking and software piracy;
  • Unauthorized disclosure of confidential or proprietary information;
  • Unauthorized disclosure of student educational records, personal information, or medical information;
  • Authorizing or receiving compensation for hours not worked or covered by appropriate and available leave;
  • Fraudulent or otherwise deceptive financial reporting;
  • Credit card and travel expense fraud;
  • Use of staff to perform personal errands, services or tasks;
  • Alteration or falsification of documents;
  • False claims by students, employees, vendors, or others associated with SUNY; and
  • Bribery, kickbacks, bid rigging and conflicts of interest.
• What happens with the information I report on the hotline?

  All submissions will be handled in a timely manner by the Internal Control Officer who will determine the appropriate action to be taken. A committee within administration will be apprised of all allegations and resolutions. All information will be confidential to the extent permitted by law. Retaliation against anyone who has made a report in good faith under this process is strictly prohibited. Intentional use of this process to make false allegations may result in disciplinary action.

• Can I use the hotline to report an emergency?

  Do not use the hotline to report an emergency. If you have information concerning an emergency situation or criminal matter, we encourage you to contact University Police at 518-564-2022.

• Is this hotline anonymous?

  This is an anonymous hotline. You do not need to include your name. However, you may want to include your name and contact information in the event questions arise. Reports to the hotline should contain as much information as possible to support the allegation and facilitate the investigation. Due to confidentiality concerns, it may not be possible to inform users of the process or outcome of any investigation or action taken.

• Can I use the hotline to report hazing?
  Do not use this hotline to report hazing. To report an incident of hazing on campus, contact the Hazing Hotline at 518-564-5555.
• Can I use the hotline to report a compliance concern for the Center for Neurobehavioral Health?
  If you have a compliance concern regarding the Center for Neurobehavioral Health please call the Anonymous and Confidential Compliance Hotline at 888-206-4178.