Special Collections Duplication Guidelines & Fee Schedule
Special Collections is pleased to provide duplication services for patrons, subject
to the following guidelines:
- All duplication fees must be prepaid.
- We accept debit and credit cards and checks. Cash payments must be made at the Student
Accounts office in the Kehoe Administration Building (closed in the evenings and on
Online credit and debit card payment form
- Duplication of materials in the collections will be considered on an item-by-item
- Whenever possible, copies will be made upon request. During busy times, or for large
orders, photocopies will be available within 72 hours; large orders for scanned images
will be completed within five business days of receipt of the request.
- No more than 10% of any printed publication will be duplicated. Additional restrictions
may apply to some materials, based on the condition of the materials, copyright law,
or prior donor agreements.
- In the case of fragile or oversize materials, scanning or digital photography is preferred.
The use of photographic equipment must be approved in advance by the Special Collections
librarian. No more than 10% of any item or collection may be photographed. No tripod
is available in Special Collections.
- No photocopying or scanning will be started within 15 minutes of closing.
- We can make color and black & white scans up to 1200dpi.
Permission to Use Special Collections Materials
- Under no circumstances do Special Collections materials circulate.
- Permission for the reproduction of materials owned by Special Collections is for one
time use only and is governed by the Permission Contract, which must be signed in
advance of publication or exhibition of Special Collections materials. This contract
will be prepared by the Special Collections librarian or Special Collections staff.
- Special Collections materials used for publication or exhibition must credit Special
Collections as follows:
Courtesy Special Collections, Benjamin F. Feinberg Library, SUNY College at Plattsburgh.
- A complimentary copy of all publications using reproductions of Special Collections
materials must be provided for inclusion in our collections.
- Obtaining copyright permission to use materials that are owned by Special Collections,
but for which we do not own the copyright, is the responsibility of the researcher.
- Failure to comply with any of these guidelines will result in suspension of duplication
SUNY-affiliated users (faculty, staff, and students), local media, and local not-for-profit
organizations with ID:
No charge up to a maximum of $4.
Photocopies: 15 cents per page
Scans: $1 per image
Use and publishing fee: waived
Non-affiliated users (scholarly use) and statewide media:
No charge up to a maximum of $2.
Photocopies: 25 cents per page
Scans: $2.50 per image, includes CD
Use and publishing fee: $25 minimum (Additional fees may apply for large orders)
Photocopies: 50 cents per page
Scans: $5 per image, includes CD
Use and publishing fee: $50 per image.
Copies of already digitized audio materials (some restrictions may apply):
Affiliated users — $1 per track
Non-affiliated users and media — $5 per track
Commercial use — $10 per track
Shipping fees will apply — minimum $3 per order
Important Notice/Warning Concerning Copyright Restrictions
The copyright laws of the United States (Title 17, U.S. Code) govern the making of
photocopies or other reproductions of copyrighted material. Under certain conditions
specified in the law, libraries and archives are authorized to furnish a photocopy
or other reproduction. One of these specific conditions is that a photocopy or reproduction
is not to be “used for any purpose other than private study, scholarship, or research.”
If a user makes a request for, or later uses, a photocopy or reproduction for purposes
in excess of “fair use,” that user may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in its
judgment, fulfillment of the order would involve violation of copyright laws or if
the materials in question are too fragile for duplication.