Data Security Procedure Policy
Expresses how Institutional Advancement will secure confidential and highly sensitive information.
|Policy Number||Policy Owner|
- 1.0 Purpose
- 2.0 Revision History
- 3.0 Units and Persons Affected
The Office of Institutional Advancement acquires information about SUNY Plattsburgh constituents - alumni, students, parents, corporations, foundations and friends - that may be confidential and/or highly sensitive. Institutional Advancement staff, staff in other areas, faculty and volunteers, who are authorized recipients of confidential and/or sensitive information are responsible for protecting the privacy of our constituents and for assisting Institutional Advancement in maintaining a database of constituent information.
The Institutional Advancement database exists for the purpose of promoting the College, building and sustaining relationships and securing charitable support from alumni, students, parents, corporations, foundations and friends. Using or sharing information, mailing lists and/or biographic information for private, commercial or political purposes, for the purpose of creating an independent database or for a purpose other than that which is approved by Institutional Advancement is strictly prohibited and will be considered a misappropriation of College property.
All persons with authorized access to constituent information are responsible for compliance with the following Data Security Procedures.
- 5.0 Definitions
- 6.0 Responsibilities
- 7.0 Procedures
- 8.0 Forms
- 9.0 Appendix
- 10.0 Distribution and Training
For additional information about this policy, please contact the Policy Owner listed above.