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E-Lock Security Electronics Policy (Including Campus Video Cameras & Digital Signage)

Approved by Executive Council on October 4, 2011

Policy Number Policy Owner
8004.1 Library & Information Technology Services

1.0    Purpose

To establish a set of standards relating to the type of equipment and installation of electronic devices/systems to be placed on campus, to include electronic security (E-security), digital signage and mass notification systems.

2.0    Revision History

Date Version Change Ref Section
10/4/2011 1.0 New Document  
9/7/2015 1.1 Minor Revisions  
1/6/2017 1.2 Minor Revisions  
3/1/2017 1.3 Minor Revision Owner
6/27/2017 1.4 Minor Revision Owner

3.0    Units and Persons Affected

SUNY Plattsburgh campus, contractors, consultants and vendors.

4.0    Policy

    4.1    Electronic devices/systems being procured and/or installed on campus must be completed using campus standards as described within this document as well as in accordance with the applicable international, federal, state, and local codes or standards current at the commencement of installation.

        4.1.1    Summarization of applicable standards:

      UL 294, UL 1076, ULC


      FCC – Part 15, Part 68

      NFPA 70, NEC

      IEEE, RS 170 variable standard

      IEEE, NTSC (color camera broadcast)

      PAL (color camera broadcast, Europe)

      CCIR (monochrome standard, Europe)

      Microsoft® Open Database Connectivity (ODBC) interface

      ISO Software Coding Standards for C++ and C#



      BICSI codes and standards

      BICSI Electronic and Safety and Security Design Reference Manual

      BICSI ITSIMM (Information Transport Systems Installation Methods Manual.)

        4.1.2    At times Network Operations, Telecommunications, and/or Computer and Media Service may have more stringent requirements than national/international standards. Depending on the scope of work, consultation with all or some of these groups is necessary.

      Refer to Networking Operations standards for data requirements.

      Refer to the Telecommunications Office standards for voice requirements.

      Refer to the Computer and Media Services standards for video requirements.

        4.1.3    SUNY Plattsburgh, the owner, has a campus wide LENEL Electronic Safety and Security System (ESS) that provides door monitoring, card access, intrusion detection, and video surveillance.  

        4.1.4    The ESS is available to the entire campus community.

        4.1.5    The ESS is currently installed in buildings as needed.

    4.2    The Electronic Access Control Administrator is responsible for the operation and maintenance of the ESS and will work with the Design Professionals to ensure design criteria and CAMPUS STANDARDS are satisfied.

5.0    Definitions

    5.1    Contractor: Organization or individual that contracts with SUNY Plattsburgh to perform services for the campus.

    5.2    Installer: Organization or individual involved in project installation.

    5.3    State of Work (SOW): A document developed by either the campus or a combination of contractor/designer/campus collaborative team for defining project requirements. 

    5.4    Card Access or Access Control Systems (ACS): Determines who is allowed, where they are allowed and when they are allowed to enter or exit.

        5.4.1    The ACS may be divided into the following 3 levels:

      Level 1- head end processing, recording, software, and data base.

      Level 2- intelligent field processing (e.g., data gathering panel)

      Level 3- field devices (e.g., card space reader, lock, door position switch)

    5.5    Head End: Central control device or host computer that communicates with building controllers.

    5.6    Building Controllers: Building device that manage access to secure areas. 

    5.7    Data Gathering Panel: A component of the ESS that collects data from field mounted devices and communicates with the head end software.

    5.8    Communication Service Room (CSR): Also known as a Telephone Room (TR). A room or closet that contains voice and data equipment.

    5.9    Video Surveillance: The extension of human vision to areas requiring surveillance. 

6.0    Responsibilities

    6.1    Project stakeholders must consult with the campus’ Electronic Access Control Administrator prior to any work being designed or initiated.

    6.2    Contractor shall provide an SOW

        6.2.1    Critical elements of the SOW should include title, general statement, objective, specific tasks, reporting requirements, qualification requirements, place and period of performance, construction management, restrictions, security clearance requirements, contracting representatives, attachments, and assumptions. 

    6.3    Installation and design shall be completed using campus standards as described within this document as well as in accordance with the applicable international, federal, state, and local codes or standards current at the commencement of installation.

    6.4    Procurement of materials and equipment must be approved by the campus, specifically the office(s)/department(s) being affected.

    6.5    Cable jacket color, shielding, and plenum-rating cable will be determined by the campus’ Electronic Access Control Administrator.

    6.6    Contractors are responsible for project management.

    6.7    Contractors must provide labor, materials, equipment, any licensing and services to perform operations required for the complete installation of access control, intrusion detection, and/or surveillance system, infrastructure wiring and related work as required. 

    6.8     Contractor/installer shall provide required communication cable from access control system head end location and main CSR to local CSRs, if required.

    6.9    Contractors shall provide 120-volt, 20 ampere branch circuit wiring to door controller locations. 

    6.10    Contractors/installer shall provide infrastructure wiring from door controller locations in local CSRs to access control device interface box, door contacts, motion detectors, ADA door opener interface units. 

    6.11    If this is a designed build, provide an access control/security and surveillance system block wiring diagram. Contractors shall provide 120-volt, 20 ampere branch circuit wiring to ACD interface box locations. 

    6.12    Contractors/installer shall provide category 6 data cable, jacket color as determined by campus representative, extended to each camera location from data rack, patch panel and local CSR.

    6.13    Contractors/installer shall provide continuity testing of all runs of access control wiring. 

7.0    Procedure

    7.1    Access control system head end host equipment is located in Saranac Hall. Building controller equipment should be located in the main CSR. 

    7.2    Access control system door controller should be located in local CSRs. 

    7.3    Shop drawings for systems shall contain but not be limited to specification data sheets on each individual system component. 

    7.4    Wiring diagrams indicating all system components, number and size required conductors, interconnecting components and conduit size required to house conductors. 

    7.5    Wiring diagrams shall be point to point for the project. Typical wiring diagrams will not be accepted.

    7.6    Composite cable, card reader, motion detector, lock power, door contact and power cables to be determined by campus’ Electronic Access Control Administrator.

    7.7    Installation shall provide all equipment, wiring, conduit, and all outlet boxes required for the installation of a complete and operating system in accordance with applicable local, state, national codes, campus standards and manufacturers recommendations and specifications. 

    7.8    All circuits not in conduit shall be wired with UL listed power limited cable under NEC 725 class 2 wiring. 

    7.9    If not in conduit, Plenum Data and Composite cable shall be utilized. 

    7.10    All other types of wiring must be in a separate conduit system. All wires behind wall are to be in conduit. All devices, including door strikes, need to be in conduit.

    7.11    Color coded wires shall be used throughout. 

    7.12    Submit written test results to campus representative. 

    7.13    Replace any cables that do not pass continuity testing. 

    7.14    All hardware and PCs need to be compatible with existing campus equipment.

    7.15    Refer to BICSI electronic safety and security design reference manual, during the design process. 

    7.16    Prior to beginning the design, the following information shall be gathered from the campus to determine threat analysis, site survey and assessment, and client interviews. 

    7.17    IP design shall include network operations. 

    7.18    The IDS will be tied into an alerting system locally and/or remotely to University Police. 

    7.19    Detection sensors can be the breaking of an electrical circuit, interrupting a light beam, detecting a sound, detecting a vibration, tampering with the sensors or processing controllers. 

    7.20    Notification can include key pads, speakers, sirens, bells, strobe lights, video monitor, relays, PLC and recording devices. 

    7.21    Network security should be through network operations.

    7.22    The project manager must understand the fundamentals as well as the unique process and technology involved in our Electronic Safety and Security. Every project requires a plan. 

    7.23    The project plan should show what needs to be done, how accidents will be prevented, who should develop a project plan, who does what, when is each job performed, budget issues, how will the job status be tracked, and how will the system be commissioned. 

    7.24    Contractor/installer to provide organizational chart to include contact information for parties involved.

    7.25    Schedules can be developed using PERT, milestone, Gantt, and calendar charts.

    7.26    System operations and commissioning should include record drawings (asbuilts), manufacturer equipment documentation (cut sheets), system performance specifications, local ordinances, and industry best practices.

    7.27    If applicable, reference section 281300 access control security and surveillance system infrastructure wiring, section 272100 local area network systems, section 271300 telephone distribution cable plans.

    7.28    Electronic Surveillance:

        7.28.1    Video Security System

      The closed circuit television CCTV video security system is part of the ESS (see section 28 10 00).

      Based on requirements of the Building Program, furnish suggested camera types and locations to the Owner’s System Administrator during the Design Development Phase.

      The video security system will be designed and installed by the Security/Access Contractor using components compatible with the existing equipment

        7.28.2    Reference Abbreviations

      ASME American Society of Mechanical Engineers

      NICET National Institute for Certification of Engineering Technologies

      NFPA   National Fire Protection Association

      BICSI Building Industry Consulting Services International

      EIA   Electronics Alliance Association

      TIA Telecommunications Industry Association       

        7.28.3 Design Requirements

      Specify compliance with the following current codes and standards.

          State Building Codes

          Fire Marshal’s Rules

          NFPA 70 (National Electrical Code)

          NFPA 72 (National Fire Alarm Code)

          NFPA 101 (Life Safety Code)

          BICSI ITSIMM (Information Transport Systems Installation Methods Manual)

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