Organizational Unit Name Change or Formation Policy

Describes the procedures necessary for obtaining approval to change or form an organizational unit.

Policy Information

Policy Number	Policy Owner
7004.1	Management Services

Policy Number

Policy Owner

7004.1

Management Services

1.0 Purpose

In order to facilitate better communication, foster greater consistency, ensure appropriate oversight, and provide a timely and transparent mechanism for addressing such issues, the College requires that all organizational units wishing to change their names, or form new organizational units, gain approval at the institutional level. This policy describes the procedures necessary for obtaining this approval.

2.0 Revision History

Date	Version Number	Change Description	Referenced Section
2/19/15	1.0	New Document	Entire Document
10/31/16	1.1	Minor Revisions	Form Updated
1/10/17	1.2	Minor Revisions
2/21/17	1.3	Minor Revisions	Form Updated
3/7/17	1.4	Minor Revisions	Form Updated
12/3/18	1.5	Minor Revisions
4/8/21	1.6	Minor Revisions	7.0

Date

Version Number

Change Description

Referenced Section

2/19/15

1.0

New Document

Entire Document

10/31/16

1.1

Minor Revisions

Form Updated

1/10/17

1.2

Minor Revisions

2/21/17

1.3

Minor Revisions

Form Updated

3/7/17

1.4

Minor Revisions

Form Updated

12/3/18

1.5

Minor Revisions

4/8/21

1.6

Minor Revisions

7.0

Review Process / Approval

Action:	Units	Date
Policy Review	Management Services
Policy Approval	President's Cabinet	2/19/15

Action:

Units

Date

Policy Review

Management Services

Policy Approval

President's Cabinet

2/19/15

3.0 Units and Persons Affected
4.0 Policy

As necessary, College organizational units may petition for name changes, or to form new organizational units, to ensure that they adequately reflect their responsibilities, the needs of their constituents, best practices in their fields, or other legitimate purposes. Any change in the name of an organizational unit of the College must be approved at the institutional level.

Please note that this policy does not pertain to the naming of College facilities, physical spaces, academic programs, scholarships, and endowed or annual funds after individuals, families, foundations, corporations, or other entities. Such naming is governed by Plattsburgh College Foundation and SUNY Board of Trustees Naming Opportunity Policies.
5.0 Definitions

College-affiliated organization – Any organization located on, and affiliated with, the College but not part of the State University of New York, itself (e.g. College Auxiliary Services, Plattsburgh Foundation, SUNY Plattsburgh Child Care Center, Research Foundation, etc.).

Organizational unit – All College organizational subdivisions including, but not limited to, centers, departments, institutes, offices, divisions, schools, and campuses. Does not include any subdivisions of College-affiliated organizations.
6.0 Responsibilities
7.0 Procedures

7.1 College organizational units wishing to change their name should first consult with their Dean (if applicable) or respective Vice President.

7.2 After consultation, units should complete the Organizational Unit Name Change or New Unit Form and submit to their Dean first (if applicable) and their respective Vice President.

7.3 Upon approval by the respective Vice President, the form should be routed to all offices indicated for review and comments.

7.5 If approved, steps may be taken to implement a unit’s name as indicated by the applicable Vice President.
8.0 Forms
9.0 Appendix
10.0 Distribution and Training

Method	Date
Campus Handbook	N/A
Faculty / Staff Digest	N/A
Student Digest	N/A
Other	N/A

For additional information about this policy, please contact the Policy Owner listed above.