Feinberg Library Gift Policy
Expresses the campus' policy on gifts to Feinberg Library.
|Policy Number||Policy Owner|
|6007.1||Library and Information Technology Services|
- 1.0 Purpose
- 2.0 Revision History
- 3.0 Units and Persons Affected
Initial inquiries about gifts to Feinberg Library should be directed to the Gift Manager.
Please note: If individual library staff are approached by faculty, community persons, etc. about giving materials to Feinberg, please feel free to share the written gift policy with them or refer them to the Gift Manager. All library staff should be familiar with the Feinberg Library Gift Policy so that you can respond to basic questions.
The Head of Resources Control will discuss the potential gift with the donor and explain the Feinberg Library gift policy; a copy of the policy should be sent to the donor. Individuals should be encouraged to read the gift policy carefully and compare their gift materials to Feinberg Library’s needs as stated in the Gift Policy.
If a gift seems to meet the Library's gift criteria the Gift Manager will notify the Dean or Assistant Library Director of LITS and the Gift Manager. The Gift Manager will work with the Gift Manager and the appropriate library liaison to evaluate the gift in relation to Feinberg Library's collection needs. The evaluation of the gift may include a site visit, preparation of bibliography, and a check against the online catalog, among other activities.
The Gift Manager, or the liaison, will provide a summary of the evaluation to the Dean or Assistant Library Director of LITS along with a recommendation to accept or reject the gift. The Dean or Assistant Library Director of LITS will contact the potential donor regarding the Library's decision.
Gifts accepted will be processed as time allows through normal operating procedures. If the gift includes materials which the Library does not want to add to the collection, those materials will be temporarily stored and offered to appropriate agencies (i.e. prisons, Clinton Community College, etc) by the Gift Manager.
This policy is written specifically for multiple piece gifts. Single gift items can be accepted by any library staff member. The gift should then be sent to the Gift Manager; it will be acknowledged by the Dean or Assistant Library Director of LITS.
- 5.0 Definitions
- 6.0 Responsibilities
- 7.0 Procedures
- 8.0 Forms
- 9.0 Appendix
- 10.0 Distribution and Training
For additional information about this policy, please contact the Policy Owner listed above.