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Student Photos as Directory Information Policy

Approved by Executive Council on May 8, 2007
Reapproved by Executive Council May 5, 2015

Policy Number Policy Owner
9003.2 Registrar

Revision History:

Date Version Change Ref Section
5/8/2007 1.0 New Document  
5/5/2015 2.0 Major Revisions  
10/8/2015 2.1 Minor Revisions  
1/6/2017 2.2 Minor Revisions  
1/9/2017 2.3 MInor Revisions Approval Date Correction

Statement of Policy

  • Electronic versions of student photographs (which are taken by College Auxiliary Services when a student obtains a SUNY Plattsburgh identification card) will be included with a student's electronic record in Banner. 
  • CAS will provide SUNY Plattsburgh electronic versions of student photographs when a student obtains a SUNY Plattsburgh identification card.  
  • Ownership and responsibility for the release of student photos will transfer from CAS to SUNY Plattsburgh.  
  • Administrative offices will be able to use the photographs as an additional safeguard in verifying a student's identity. 
  • Faculty members will have access to student photos for class rosters, testing and academic advising.  
  • Student photographs will be used with the new residence hall card access/camera system beginning in Fall 2007. (University Police will require the use of these photographs in managing access and verifying the identity of students. This system will utilize student identification cards in place of keys or numeric access codes.) 
  • While faculty and staff will have access to student photographs in Banner and BannerWeb, students will not have access to their own or any other student's photographs in BannerWeb.
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