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Housing Accommodation Policy

Approved by Executive Council on March 6, 2017
Approved by President's Cabinet on May 2, 2017
Approved by Executive Council on June 5, 2017

Policy Number Policy Owner
9018.1 Student Support Services

1.0    Purpose

SUNY Plattsburgh recognizes that students with disabilities may require a specific type of housing accommodation to fully participate in the residential aspects of living on the campus. In accordance with Section 504 of the Rehabilitation Act of 1973 and the subsequent Americans with Disabilities Act (ADA) of 1990 as amended in 2008, SUNY Plattsburgh provides equal access to educational programs, including housing, and safeguards against discrimination for qualified students with disabilities as defined by the ADA.

2.0    Revision History

Date Version Change Ref Section
3/6/2017 1.0 New Document  
5/2/2017 1.1 Minor Revisions 4.0, 7.0, 8.0
6/1/2017 1.2 Minor Revisions 4.0

3.0    Units and Persons Affected

This policy applies to all students with disabilities as defined by the ADA who require accommodations in their residence hall assignment or who seek exemption from the requirement to live on campus. (See Housing Manual for details.)

4.0    Policy

All students who require accommodations in housing as a result of a disability as defined by the ADA must complete the Student Housing Accommodation Request form and submit it to the Student Support Services Office for review.

Reasonable and appropriate accommodations depend upon the disability, the housing environment, and the steps necessary to create equal access for one's living situation. Requested accommodations will not be granted if deemed unreasonable or if alternative accommodations are available.

Students with qualifying disabilities under Section 504/ADA who are approved for housing accommodations under this policy will not be charged for such accommodations.  The room rates charged to such students will be determined by the College on a case-by-case basis.

5.0    Definitions


6.0    Responsibilities

    6.1    Student–  It is the student's responsibility to initiate the request for accommodative housing and to submit the Student Housing Accommodation Request Form.

    6.2    Student Support Services–  Student Support Services will coordinate the requests; maintain all required documentation and convene the committee if necessary.

    6.3    Accommodative Housing Committee – The Accommodative Housing Committee will include a representative from housing, student support services, health services or others as deemed necessary by the committee.

    6.4    Vice President for Student Affairs – Any appeals of the decisions of the committee will be reviewed by the Vice President for Student Affairs.

7.0    Procedures 

    7.1 Requesting Accommodations: In order to receive accommodations under the ADA at SUNY Plattsburgh a student must first register with the Student Support Services Office located in the Angell College Center, Room 110.  At that time a full range of potential accommodative services will be discussed and records collected to certify the student for services. If a student indicates a need for accommodative housing at that time, they will be asked to complete a housing accommodation request form and to provide the documentation required by that form (see appendix A and B). Students who request accommodations through housing, admissions, or other sources should be immediately referred to Student Support Services.

Following a completed request for accommodative housing Student Support Services will determine if the student has submitted sufficient documentation to support their request or if the student will be required to have a medical professional complete the Medical Documentation for Student Housing Accommodation Request.  If the Medical Documentation form is required, the student will be expected to complete the form in order to be reviewed.  Once all documentation is received, the Director of Student Support Services will review all materials submitted and will make a final determination and convey the decision to the housing office, which shall notify the student.   As necessary, the Director of Student Support Services will convene the Accommodative Housing Committee to review requests. The outcome of the committee’s decision will follow the procedure listed above.

In the event that a student does not submit documentation, Student Support Services will notify the student of items pending. If the student fails to respond by providing the appropriate documentation in a timely manner, their application for accommodative services will be denied.

 All requests for accommodative housing must be renewed annually. Returning students should submit their request for housing accommodations no later than March 1st. New request should be completed as close to acceptance to the college as possible.

    7.2    Appeal Procedure: In the event a student is not granted a housing accommodation, they may initiate an appeal procedure to allow for a review of the initial decision on their request. The student can initiate this procedure by completing an appeal form (see appendix C). Such appeals must be received by the Vice President for Student Affairs located in the Kehoe Administration Building, Room 616A within 10 (ten) business days of the date of the accommodative housing determination.

8.0    Appendix

Mote: these documents require Acrobat Reader, which is available as a free download.

Student Housing Accommodation Request Form (Fillable PDF file size 122KB) Medical/Psychological Documentation for Student Housing Accommodation Request Form (Fillable PDF file size 177KB) Student Housing Accommodation Request Appeal Form (Fillable PDF file size 65KB)

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