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Internal Control Hotline


 

Types of Activities Covered

For the purpose of these procedures, fraud and irregularities includes activities that are:

  1. a misappropriation of assets;
  2. in violation of or non-compliant with any SUNY, New York State, or federal law, regulation, policy or procedure;
  3. economically wasteful;
  4. an indication of gross misconduct or incompetency; or
  5. an unethical, improper, or dishonest act.

Examples of improprieties include, but are not limited to, the following:

  • Theft of any State or SUNY asset including, but not limited to money, tangible property, trade secrets or intellectual property;
  • Misappropriation, misapplication, destruction, removal, or concealment of State or SUNY property;
  • Inappropriate use of computer systems, including hacking and software piracy;
  • Unauthorized disclosure of confidential or proprietary information;
  • Unauthorized disclosure of student educational records, personal information, or medical information;
  • Authorizing or receiving compensation for hours not worked or covered by appropriate and available leave;
  • Fraudulent or otherwise deceptive financial reporting;
  • Credit card and travel expense fraud;
  • Use of staff to perform personal errands, services or tasks;
  • Alteration or falsification of documents;
  • False claims by students, employees, vendors, or others associated with SUNY; and
  • Bribery, kickbacks, bid rigging, and conflicts of interest.

Internal Control Hotline

We are committed to ensuring our funds and resources are used in an effective and efficient manner. The Internal Control Fraud Hotline is intended for faculty, staff, students and others to report intentional or unintentional misuse involving state funds, equipment, supplies or other irregular or unethical activities. This Hotline service is not a substitute for, nor does it supersede, any existing reporting methods or protocols already in place.  Personnel issues, academic misconduct or other matters should be communicated to the appropriate College office.

If you suspect fraud, waste, abuse or irregular activities within the campus community, you may report these concerns anonymously to the College's Internal Control Officer using any one of the following communication channels:

Phone:
(866) 633-6112
Or write to:

SUNY Plattsburgh Internal Control Office

902 Kehoe Administration Building

101 Broad Street Plattsburgh, NY 12901

You do not need to include your name. However, you may want to include your name and contact information in the event questions arise.  Reports to the Hotline should contain as much information as possible to support the allegation and facilitate the investigation.  Due to confidentiality concerns, it may not be possible to inform users of the process or outcome of any investigation or action taken.

All submissions will be handled in a timely manner by the Internal Control Officer who will determine the appropriate action to be taken.  A committee within Administration will be apprised of all allegations and resolutions.  All information will be confidential to the extent permitted by law.  Retaliation against anyone who has made a report in good faith under this process is strictly prohibited.  Intentional use of this process to make false allegations may result in disciplinary action.

For your information, a Fraud Hotline can also be found on the SUNY website.

Other Information:

  • If you have information concerning an emergency situation or criminal matter, we encourage you to contact University Police at 518-564-2022.
  • To report an incident of HAZING on campus, contact the Hazing Hotline at 518-564-5555.

 

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