Jump to Footer

Non-Employee Travel


In certain limited circumstances, the College will pay for actual, necessary, and reasonable travel expenses incurred by eligible non-employees.

Overview

In certain circumstances, individuals who are not employed by the State of New York may travel on college-related business. This is known as "Non-Employee Travel."  Examples include:

  • Candidates traveling for job interviews
  • Students or registered volunteers assisting with a department's off-campus program
  • Vendors such as lecturers, evaluators, reviewers, or those receiving honorariums

Non-Employees are not required to complete a Travel Authorization and should submit a Non-Employee Travel Expense Form in lieu of a Travel Voucher.

Payment of Non-Employee Travel Expenses

Where feasible, non-employee travel expenses should be paid with a Non-Employee Travel Card (NET Card) or through direct billing by submitting a purchase requisition to the vendor (such as with lodging). Paying with a Purchase Order or NET Card is more efficient than personal reimbursement and reduces the likelihood of the state being charged for inappropriate expenses (such as lodging tax).

Get a non-employee travel card

Reimbursement Processing

If reimbursement is being requested, all non-employee travel expenses must be accounted for on the Non-Employee Travel Expense Form. The traveler must sign the Traveler Certification, attach all original receipts, and send to the designated campus contact.

REVIEW OUR NET CARD GUIDELINES

Back to top