Jump to Footer


All the information you need to know about traveling for state business.


Traveling to collaborate and share with colleagues is critical to SUNY Plattsburgh's mission. The College offers payment options and will reimburse individuals for reasonable, necessary, and appropriate expenses incurred in the performance of state business.


Spent Annually on Faculty and Staff Travel

1,100 Trips Sponsored by the College Annually


Start Your Trip Now!

What's New?

Date Update
Jan. 2, 2020

The IRS Mileage Rate has been updated. Effective Jan. 1, 2020, the new rate is $0.575 per mile driven for business use, down $0.005 from the rate for 2019.

Jan. 2, 2020

State travel bans remain in effect for North Carolina and Mississippi. State-funded or state-sponsored travel to these states is banned unless an exemption is approved in advance. 

Oct. 7, 2019

Effective October 1, new travel per diem rates are in effect. You can view current rates at http://www.gsa.gov/perdiem.

Please note that the standard lodging rate for New York State (which includes Plattsburgh) has increased from $94 to $96. The standard meal rate remains $55 per day ($11 for breakfast and $44 for dinner).

Oct. 2, 2019

We have posted a new version of the Travel Authorization and Advance Form that is now ready for use! The enhancements on the updated form include:

  • Improved routing functionality to add greater clarity and ease of use.
  • Emails include the last name of the traveler in the subject line.
  • Recipient email addresses are now being validated to improve routing.
  • Emails will include the amount of any Travel Advance being requested.
  • Recipients will receive a periodic reminder email of any incomplete Travel Authorization pending their review.
July 1, 2019

We have posted several new resources for travel by job candidates includes detailed guidelines governing hospitality for job candidates, procedures for reimbursement, checklists for candidates to know that they have all documentation, and a new reimbursement form that can be used in lieu of the travel voucher.

Learn more on our non-employee travel page.

May 24, 2019

We have posted several new resources to assist our campus community with completing travel authorizations including the following:

Couldn't attend one of our travel authorization training sessions? Review the Travel Presentation.

April 15, 2019

The new Online Travel Authorization and Advance Form is now available for use! Training sessions are scheduled on the following dates/times:

  • Session 1: Tuesday, April 23 from 2-3 p.m. in the Cardinal Lounge
  • Session 2: Friday, April 26 from 1-2 p.m. in the Alumni Conference Room
  • Session 3: Monday, April 29 from 10-11: a.m. Alumni Conference Room

We encourage all employees who regularly complete or review travel authorizations to attend one of these sessions.  We have also scheduled separate sessions with the following groups:

  • Academic Council: May 8, 2019 at 11 a.m. in the Kehoe 6th Floor Boardroom
  • Institutional Advancement Staff: April 30, 2019 at 3:30 p.m. in Hawkins 025
  • Student Affairs Leadership Team: April 12, 2019 at 11 a.m. in the Kehoe 6th Floor Boardroom

In addition, we have created the following resources to assist you:

March 1, 2019

Travel Forms have been updated. Please use the new forms for any new travel occurring after April 1, 2019.

Feb. 1, 2019

There are new procedures governing foreign travel. Before submitting a travel authorization, travelers must review the US Department of State's Travel Advisories for each abroad location. If a travel advisory is in effect, the traveler must follow the steps listed in Section 7.11 of the College's Travel Policy.

Jan. 14, 2019

The College's Travel Policy has been updated and approved by Executive Council.

Quick Links

Back to top