As a state employee, when you travel on state business to locations that are more than 35 miles away from both your work site and home, you are in travel status. While on travel status, you are eligible for reimbursement of travel-related expenses. This is commonly referred to as “Travel.”
Before traveling, it is important that you understand the expectations for travelers and the travel process.
- Travel must be for state business and authorized in advance of the travel.
- The college may restrict travel to locations for any reason.
- Travelers should use the most efficient and cost effective method of transportation.
- Travelers driving vehicles must comply with the Fleet Management Policy.
- Only actual, necessary, and reasonable business expenses incurred when the employee is in travel status will be reimbursed.
- Travelers must submit a Travel Voucher with supporting documentation within 30 days to account for expenses and claim reimbursement.
State business is any activity directly related to your job responsibilities and/or furthers the mission and operations of the college.
Travel rules and regulations are governed by the Office of State Comptroller (OSC), Internal Revenue Service (IRS) and the college's Travel Policy.