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Travel


All the information you need to know about traveling for state business.

Travel


Traveling to collaborate and share with colleagues is critical to SUNY Plattsburgh’s mission. The college offers payment options and will reimburse individuals for reasonable, necessary, and appropriate expenses incurred in the performance of state business.

Attention — Spending Restrictions are in place due to COVID-19

Learn More About Spending Restrictions

 

2020


Travel is restricted or cancelled

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Next Steps


Cancellation procedures and reimbursement information available below.

Read the COVID-19 Travel Guidelines

What’s New?


Date Update
Oct. 1, 2020

Effective October 1, 2020, new travel per diem rates are in effect. Please note that the standard lodging rate for New York state (which includes Plattsburgh) remains at $96.00. The standard meal rate remains $55.00/day ($11.00 for breakfast and $44.00 for dinner). 

All NYS meals and incidental expense rates have not changed from the 2019/20 year. 

Current Rate Guidelines

August 4, 2020

All campus-sponsored or funded travel is restricted for Fall 2020. No out-of-state travel is permitted at this time. In-state travel is restricted to critical operational travel only. Critical operational travel includes travel for:

  • Course Instruction
  • Health and Safety, or
  • To meet contractual or legal obligations

Travelers must submit a travel authorization with a justification of the need and receive approval by their respective vice president or designee before going on any state-funded or sponsored travel.

No determination has been made on travel after Fall 2020 at this time and no travel authorizations should be submitted at this time. 

LEARN MORE BY REVIEWING OUR COVID-19 STATE TRAVEL GUIDELINES.

July 3, 2020

Summer study abroad and faculty-led trips are cancelled.

All other campus sponsored or funded travel is restricted until August 1, 2020. No out-of-state travel is permitted at this time. In-state travel is restricted to critical operational travel only. Critical operational travel includes travel for:

  • Health and safety,
  • Student recruitment,
  • or to meet contractual or legal obligations.

Travelers must submit a travel authorization with a justification of the need and receive approval by their respective vice president before going on any state-funded or sponsored travel.

No determination has been made on travel after July 31 at this time and no travel authorizations should be submitted at this time.

Learn more by reviewing our COVID-19 State Travel Guidelines.

 

May 11, 2020

Summer study abroad and faculty-led trips are cancelled.

All other travel through June 30 is restricted to critical operational travel only. Critical operational travel includes travel for health and safety, student recruitment or to meet contractual or legal obligations. Travelers must submit a travel authorization with a justification of the need and receive approval by their respective vice president before going on any state-funded or sponsored travel.

No determination has been made on travel after July 1 at this time and no travel authorizations should be submitted at this time. 

Learn more by reviewing our COVID-19 State Travel Guidelines

March 23, 2020

Consistent with Governor Cuomo’s Executive Order banning non-essential gatherings of individuals and other SUNY directives, all state travel is restricted and cancelled through the end of the Spring 2020 semester effective immediately. In addition, study abroad and faculty-led programs in the summer have also been cancelled.

Information about cancellation procedures and the reimbursement of out-of-pocket expenses can be found in our COVID-19 State Travel Guidelines.

We have received some guidance regarding the issuance of credits for airline tickets booked through direct travel due to COVID-19. 

As a general rule, the state purchases non-refundable tickets and therefore we do not receive a refund for a cancelled ticket. Instead, we will be issued a credit for use on future state business trips. Given the circumstances, the penalty usually charged to change a trip is being waived by all airlines with the following stipulations: 

  • Most airlines including American, United, and Delta have to rebook by 12/31/2020.
  • JetBlue has to be booked by 10/24/2020.

Travelers are advised to book airfare immediately once events are rescheduled. Note, however, that booking cannot be done online and must be done by calling Direct Travel at 1-800-666-2929 or 518-292-9000.

March 20, 2020

In response to the COVID-19 pandemic, all state travel outside of the United States is suspended through the end of the Spring 2020 semester. Supervisors are not permitted to approve any international travel authorizations for travel beginning prior to the end of the spring semester (May 16, 2020). 

March 4, 2020

The guidelines and procedures for job candidate travel have been revised. Updated documents include:

Learn more on our non-employee travel page.

Feb. 14, 2020

We have recently held Purchasing and Travel Training Sessions for faculty and staff. Not able to attend? Review the PowerPoint Presentation.

Jan. 2, 2020

The IRS Mileage Rate has been updated. Effective Jan. 1, 2020, the new rate is $0.575 per mile driven for business use, down $0.005 from the rate for 2019.

Jan. 2, 2020

State travel bans remain in effect for North Carolina and Mississippi. State-funded or state-sponsored travel to these states is banned unless an exemption is approved in advance.

Oct. 7, 2019

Effective October 1, new travel per diem rates are in effect. You can view current rates at http://www.gsa.gov/perdiem.

Please note that the standard lodging rate for New York State (which includes Plattsburgh) has increased from $94 to $96. The standard meal rate remains $55 per day ($11 for breakfast and $44 for dinner).

Oct. 2, 2019

We have posted a new version of the Travel Authorization and Advance Form that is now ready for use! The enhancements on the updated form include:

  • Improved routing functionality to add greater clarity and ease of use.
  • Emails include the last name of the traveler in the subject line.
  • Recipient email addresses are now being validated to improve routing.
  • Emails will include the amount of any Travel Advance being requested.
  • Recipients will receive a periodic reminder email of any incomplete Travel Authorization pending their review.
July 1, 2019

We have posted several new resources for travel by job candidates includes detailed guidelines governing hospitality for job candidates, procedures for reimbursement, checklists for candidates to know that they have all documentation, and a new reimbursement form that can be used in lieu of the travel voucher.

Learn more on our non-employee travel page.

 

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