eProcurement
Jaggaer
Jaggaer is our primary shopping environment and electronic requisitioning, payment, and receiving system. It provides a completely electronic and paperless workflow for purchase requisitions, purchase orders, receiving, and payment vouchers, and improves efficiency by allowing state and Research Foundation orders to be processed, and campus departments to access all documents, within a single system.
Jaggaer is an online requisition/purchasing tool. When users shop, items are routed through various stages: From shopping through to any necessary approvals, the purchase order being sent to the supplier, the commodities being received, and then the account being payable to the supplier.
Benefits of eProcurement
- Savings with lower pricing, ability to leverage combined spending, and increased vendor relationships.
- Efficiencies by reducing manual communication, reducing reliance on paper, and utilizing staff for more strategic activities.
- Compliance by tracking spending to contracts, use of approved sourcing, and adherence to procurement law and policies.
With the transition to Jaggaer as our primary procurement system, the use of procurement cards will remain restricted.
Training Opportunities
Join us for two upcoming in-person trainings regarding purchasing rules and regulations and travel guidelines for state business.
For meeting and additional information, contact Regional Procurement Services at 518-564-3606 or email Sara Munson at [email protected].
Fall 2022
| Topic | Date | Time |
| Making Purchases: Purchasing 101 | Thu., November 17, 2022 | 10–11 a.m. |
| Travel 101 | Thu., November 17, 2022 | 11 a.m.–noon |
Jaggaer Basics
In-person training providing overview and introduction to the e-procurement system, Jaggaer. Contact Regional Procurement Services for additional meeting information.
Fall 2022
| Topic | Date | Time |
| Basic User Training Session | Thurs., September 22, 2022 | 9 a.m.–noon |
| State Account Approver Training | Thurs., September 22, 2022 | 1–2 p.m. |
Spring 2023
| Topic | Date | Time |
| Basic User Training Session | Wed., January 18, 2023 | 9 a.m.–noon |
| State Account Approver Training | Wed., January 18, 2023 | 1–2 p.m. |
Additional Jaggaer Training
We will be holding continued training opportunities for Jaggaer users throughout Fall 2022.
To receive the open Zoom session link, please email Sara Munson at [email protected].
Fall 2022 Schedule
| Topic | Date | Time |
| Best Practices: Receivers (Cost, Quantity, and Partial) | Wed., November 9, 2022 | 9–10 a.m. |
| Best Practices: Reviewing Your Order Status | Wed., November 16, 2022 | 9–10 a.m. |
| Best Practices: Funds Check | Wed., November 30, 2022 | 9–10 a.m. |
| Best Practices: Finding What You Need | Wed., December 7, 2022 | 9–10 a.m. |
| Best Practices: Jaggaer Tips & Tricks | Wed., December 14, 2022 | 9–10 a.m. |
Spring 2023 Schedule
| Topic | Date | Time |
| Best Practices: Open Q & A | Wed., February 15, 2023 | 9–10 a.m. |
| Best Practices: Receivers (Cost, Quantity, and Partial) | Wed., March 1, 2023 | 9–10 a.m. |
| Best Practices: Non-Encumbered v. Non-Catalog | Wed., March 22, 2023 | 9–10 a.m. |
| Best Practices: Comments & Communication | Wed., March 29, 2023 | 9–10 a.m. |
| Best Practices: What's Coming in 2023-2024 | Wed., April 12, 2023 | 9–10 a.m. |
| Best Practices: Fiscal Year End | Wed., April 26, 2023 | 9–10 a.m. |