eProcurement
Jaggaer
Jaggaer is our primary shopping environment and electronic requisitioning, payment, and receiving system. It provides a completely electronic and paperless workflow for purchase requisitions, purchase orders, receiving, and payment vouchers, and improves efficiency by allowing state and Research Foundation orders to be processed, and campus departments to access all documents, within a single system.
Jaggaer is an online requisition/purchasing tool. When users shop, items are routed through various stages: From shopping through to any necessary approvals, the purchase order being sent to the supplier, the commodities being received, and then the account being payable to the supplier.
Research Foundation is anticipated to begin using Jaggaer, Summer 2022.
Benefits of eProcurement
- Savings with lower pricing, ability to leverage combined spending, and increased vendor relationships.
- Efficiencies by reducing manual communication, reducing reliance on paper, and utilizing staff for more strategic activities.
- Compliance by tracking spending to contracts, use of approved sourcing, and adherence to procurement law and policies.
With the transition to Jaggaer as our primary procurement system, the use of procurement cards will remain restricted.
Upcoming Jaggaer Training Opportunities
We will be holding continued training opportunities for Jaggaer users throughout Spring 2022. The following table has a schedule of our upcoming dates, times and topics. To receive the open Zoom session link, please email Sara Munson at [email protected].
| Date | Time | Topic |
| Wed. March 16, 2022 | 10 – 11 a.m. | Best Practices: Receivers |
| Mon. March 28, 2022 | 2 – 3 p.m. | Best Practices: Search Order Screen |
| Thurs. April 14, 2022 | 11 a.m. – noon | Best Practices: Comment & Communication |
| Tues. April 26, 2022 | 1 – 2 p.m. | Best Practices: New Supplier |
| Mon. May 9, 2022 | 3 – 4 p.m. | Best Practices: Non-Encumbered v. Non-Catalog Orders |
| Thurs. May 26, 2022 | 9 – 10 a.m. | Best Practices: Standing Orders |
| Fri. June 10, 2022 | 10 – 11 a.m. | Best Practices: Fiscal Year End/Fiscal Year Start Procedures |