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Developing Your Budget


Details the process to be used to prepare Fiscal Year (FY) 2019-20 Budgets. Budget and Financial Reporting Services is available to assist departments with any questions about the budget preparation process.

State, IFR, & SUTRA Funds


In the past State, IFR, and SUTRA budgets were developed using Banner forms. Budget and Financial Reporting Services is in the process of implementing new budget software unfortunately, implementation will not be complete in time for FY19/20 budget preparation. The hope is to have the software ready for FY20/21 budget preparation. For the FY19/20 budget development, Excel templates will be provided by Budget and Financial Reporting Services for the State, IFR, and SUTRA funds. Any reductions that were submitted by divisions to meet their targets will be reflected in the templates. There should be no State or SUTRA funding increases requested; if an addition is required, the respective VP should discuss with the VP of Administration & Finance and schedule time at an upcoming cabinet meeting. Regarding IFRs please ensure your projected revenue covers all required expenses. IFR accounts must breakeven. If there is a projected deficit, the respective VP should schedule time with the VP of Administration & Finance to discuss a financial plan.

  • Budget and Financial Reporting Services will send the PSR Excel File to the Vice President Offices for review by Feb. 8, 2019.
  • Due to Academic Affair’s volume of PSR, their PSR Excel File will be due back to Budget and Financial Reporting Services by March 1, 2019 indicating any reallocations, additions, and/or reductions. All other divisions, their PSR files will be due back to Budget and Financial Reporting Services by Feb. 22, 2019.
  • Budget and Financial Reporting Services will send the budget templates to the Vice President Offices for review by March 15, 2019.
  • The Templates will be due back to Budget and Financial Reporting Services by April 5, 2019.
  • A draft budget will be presented to President’s Cabinet by April 30, 2019.
  • The Director of Budget and Financial Reporting will have the final FY19/20 budget submitted to SUNY by June 30, 2019.
  • The anticipated submission deadline to SUNY is mid-Aug. 2019.

Broad-Based Fees


The Broad-Based Fee (BBF) budgets are entered into Excel Templates developed by Budget and Financial Reporting Services. The templates project the BBF budgets for the next 5 fiscal years. The templates were sent to account managers on Jan. 15, 2019.

  • Templates are due back to Budget and Financial Reporting Services for review by Feb. 20, 2019.
  • Presentations with the Student Senate (as required by SUNY) will be scheduled by March 6, 2019.
  • Broad-Based Fee budgets are due to SUNY by March 27, 2019.

Dorm Fund


The Dorm Fund budgets are entered into Excel Templates developed by Budget and Financial Reporting Services. Account managers enter any reallocations, additions, and/or reductions to their budgets in the template. If an addition is requested, written justification supporting the request must be submitted to the appropriate Vice President and Budget and Financial Reporting Services for approval. The templates were sent to account managers on Jan. 25, 2019.

  • Templates are due back to Budget and Financial Reporting Services for review by Feb. 8, 2019.
  • The Director of Budget and Financial Reporting will present a draft budget to the DIFR Budget Working Group on Feb.13, 2019.
  • The Director of Budget and Financial Reporting will present the budget to the DIFR Committee on Feb. 20, 2019.
  • The Director of Budget and Financial Reporting and the Director of Housing and Residence Life will present the budget to the Residence Hall Association during March 2019.
  • The Dorm Budget anticipated submission deadline to SUNY is Mid-May 2019.

Overview of Key Dates


Dorm Fund budget templates due to Budget and Financial Reporting Services by Feb. 8, 2019.

  • BBF templates due to Budget and Financial Reporting Services by Feb. 20, 2019.
  • State PSR File due to Budget and Financial Reporting Services by March 1, 2019.
  • State, IFR, & SUTRA budget templates due to Budget and Financial Reporting Services by April 5, 2019.
  • Draft FY19/20 Budget presented to Cabinet by April 30, 2019.

Business Intelligence Training Modules


The Budget and Financial Reporting Services will be hosting monthly Business Intelligence (BI) Finance Lab Sessions. BI is our campus’s financial reporting tool used to view and monitor your departmental budgets and related expenditures.

Representatives from Budget and Financial Reporting, Purchasing Services and Accounts Payable will be on hand to help answer any expenditure related BI questions.

Each session gives each campus user the opportunity to ask specific BI questions and learn how to monitor your departmental budgets and expenditures with ease.

View Future Training Modules on the A&F Calendar

 

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