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Third Party Support & Reimbursement

When a campus-related organization or other external entity provides support to the college for a particular program or purchases, but not for salary.

Reasons for Reimbursement

  • Trip expenditures for faculty, staff or student travel
  • Reimbursement for a grant or award
  • Reimbursement from an employee for disallowed charges on a state credit card
  • Supplies and equipment

Best Practices

  • Whenever possible, request the third-party pay directly for goods and services
  • If an Income Fund Reimbursable (IFR) exists and the external party support meets the guidelines for which the IFR was established, use the Agency Fund Request to pay directly

Process Overview

Planned Reimbursement

Unplanned Reimbursement

Third Party Reimbursement (Non-Salary) Form


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