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Budget Preparation Instructions


The instructions below detail the process that will be used to prepared Fiscal Year (FY) 2018-19 Budgets. The Budget Office is available to assist departments with any questions about the budget preparation process.

Revenue Offset (State) Fund

The State Fund budgets will not be entered into Banner by account managers for the FY2018-19 budget preparation process as they have been in past fiscal years. The Budget Office will utilize the FY2017-18 budget as the baseline for the fiscal year 2018-19 budget development. The budget will be adjusted by the permanent reductions, temporary reductions and additions identified and agreed upon by Cabinet to date. Divisions can submit to the Budget Office the Allocation Transfer Form to move budgeted allocation between accounts and sub-objects. The Budget Office will distribute to Cabinet a draft 2018-19 budget to review and request any changes to.

General Income Fund (IFR) 

The IFR Fund budgets will be entered into Banner in GYOIFRB by account managers for the FY2018-19 budget preparation process as they have been in past fiscal years.  Account managers will enter the estimated revenue, expenditures, and cash transfers for the 2018-19 budget. Account managers will contact the Budget Office for assistance with the cash transfer figures if needed.

The 2018-19 Fringe Benefit Rate increased to 63.89% from 61.48% and the Budget Office has updated Banner to reflect this increase.

If an IFR is currently in a significant cash deficit situation, the account manager must submit a plan to their respective Vice President and the Budget Office to address the steps that will take place to eliminate the cash deficit. 

Broad-Based Fees

The Broad-Based Fee budgets will be entered into the Excel Templates distributed to the account managers by the Budget Office as they have been in past fiscal years.

Dorm Fund

The Dorm Fund budgets will be entered into Banner in GYOBUDG by account managers for the FY2018-19 budget preparation process as they have been in past fiscal years.

SUTRA Fund

The SUTRA Fund budgets will be entered into Banner in GYOIFRB by account managers for the FY2018-19 budget preparation process as they have been in past fiscal years.

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