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Affiliation Agreements


Required for non-paid internships requiring student liability insurance. 

Requirements


An affiliation agreement is a written contract that lays out the legal expectations of both our campus and the site when a student is interning or training at a site for course credit and the site requires student liability insurance for the student.

Asking as to whether or not the site requires student liability insurance is critical when planning your internship. Learn more about this insurance.

Process


Standard Affiliation Agreement

If there an agreement in place for a particular site and discipline, the student can begin their experiential learning opportunity. 

If there is not an agreement in place, does the experiential learning opportunity site require liability insurance?

  • If no, student can begin experiential learning opportunity.
  • If yes:
    • The department affiliation agreement coordinator sends standard agreement, exhibits and transmittal to the site.
    • The site then accepts and returns signed standard agreement to administration and finance.
    • Upon receipt of countersigned agreement, administration and finance will execute and then order insurance. Once insurance is issued and sent to the site, the student can begin their experiential learning opportunity.

Non-Standard Affiliation Agreement

If there an agreement in place for a particular site and discipline, the student can begin their experiential learning opportunity. 

If there is not an agreement in place. does the experiential learning opportunity site require liability insurance?

  • If no, student can begin experiential learning opportunity.
  • If yes:
    • The department affiliation agreement coordinator sends standard agreement, exhibits and transmittal to the site.
    • The site should request changes to the standard agreement with administration and finance. Administration and finance is notified and will coordinate with the Office of General Counsel and the site to reach a mutual agreement.
    • Upon receipt of countersigned agreement, administration and finance will execute and then order insurance. Once insurance is issued and sent to the site, the student can begin their experiential learning opportunity.

Roles


  • Purchasing & Management Services – Maintains a record of all agreements and serves as a resource to programs. Management services consults with the Office of General Counsel as necessary to ensure all non-standard agreements meet state contract law.
  • Office of General Counsel – Issues standard agreements for clinical and non-clinical placements. Approves all agreement modifications.
  • Affiliation Agreement Coordinator – Although responsibilities may vary across academic programs, the coordinator serves as the intermediary between the site contact, student, and the campus to ensure all necessary agreements are in place prior to the internship. Typically, the coordinator initiates the agreement and sends to the site. The coordinator consults with Management Services if modifications are requested to the affiliation agreement.

Frequently Asked Questions


 

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