Administration & Finance COVID-19 Information
Check here often for the latest information about the COVID-19 pandemic and its effects on our operations.
Answers to a range of questions related to administration and finance departments and operations are placed here as we know them. We make updates regularly.
Effective March 23
- University Police, the Student Health Center, and the Service Building hours remain unchanged.
- The Angell College Center will now be open from 7:00 am to 8:30 pm on Monday-Friday and 8:30 am to 8:30 pm on Weekends
- All other academic and administrative buildings will remain locked during regular business hours. Such buildings will only be accessible to employees and other authorized officials with keys or access cards.
- Employees who need access to locked buildings to perform their job duties should notify their supervisors. Supervisors should contact the Maintenance and Operations Center (MOC) at (518) 564-5044, which will coordinate access requests.
Effective March 20
Classroom and Customer Support Services
Computer Information Systems
Computing Systems and Desktop Support
Administration and Finance
Capital Planning & Construction
Central Heating Plant
Maintenance and Operations Center
Enrollment & Student Success
Angell College Center
Campus Housing and Community Living
Student Health and Counseling Center
Human Resource Services
SBE Faculty Share Ways to Stay Productive
Two School of Business and Economics faculty members — Wanda Haby, lecturer in supply chain management and international business, and Cristian Balan, coordinator of the Center for Cybersecurity and Technology — suggest several ways to make work and studies productive.
New York on Pause Extended
On March 29, the Governor announced the extension of New York on Pause through April 15. This social distancing directive calls for all non-essential employees to stay home. While we understand that occasional campus presence may be needed to ensure business continuity, non-essential employees should not be on campus for extended periods of time or providing face-to-face services.
In an effort to clarify the term “Essential” for the purposes of the COVID-19 situation, a chart has been created to help with this designation and can be found here: Supervisor’s Guide to Employee Designation
Any changes in employee designation should be reported directly to Sarah Reyell in Human Resource Services via email at [email protected]. Changes will prompt an updated notification to the impacted employee and their supervisor via email by the end of each day.
Identifying a Clean Room
You will notice strips of tape across doorknobs on campus. Although simple, this important measure will help keep our campus clean and safe, promote transparency, and ensure our janitorial staff focuses their efforts on areas of greatest use.
How does it do this? If you enter a room with a strip of tape on the door, discard the strip of tape. This helps our janitorial staff identify the rooms that have been in use and need to be cleaned. As remote work increases, the rooms not in use also increases.
So remember: A room with tape on the doorknob has been cleaned. A room without tape on the doorknob will need to be cleaned.
Cleaning supplies (bucket with disinfectant, gloves, and paper towels) available in the lobby area on each floor of our buildings. You can use these supplies to clean your work area as needed. We ask that you wipe the handle of the bucket and return the cleaning supplies to the lobby for the next person to use after you are done. As supplies are used, Janitorial staff will refill/replace items.
Please note that regular cleanings by Janitorial Staff will continue as usual.
Changes to Operations
Based on the President Enyedi March 20, 2020 email, and in order to promote social distancing and to prevent the mail room staff from being exposed to, or potentially exposing others to COVID-19 if they become infected, the following operational strategy will be put in place the following changes will be implemented effective immediately:
The Mail Center will remain open, but the door will be locked. A sign will be put on the door that indicates this change.
Daily Mail Delivery
Daily delivery of mail to individual departments will cease, except for those limited student facing departments (see below). In order to support business continuity, departments are to have a representative pick up mail at the warehouse between 8 a.m. – 3 p.m., for the entire department. When the department representative arrives they will be asked to indicate their name, what department’s mail and packages (if small enough to carry) they are there to pick up. They then will be asked to retrieve the mail from the appropriate bin.
Sending Campus and USPS Mail
Outgoing department mail can be brought to the Mail Center at any time and put in the bin located outside of the main entrance of the Mail Center.
Outgoing mail that needs to be metered and sent to the post office needs to be bundled with a rubber band and have one of the pink mailroom department cards or a post-it note attached to it with the account number to charge. Before departing, please knock on the door to ensure mail room staff are aware of the drop off.
Sending UPS and DHL Mail
If a department has a package that needs to be sent via UPS or DHL, a clearly addressed package and a post-it note with the account number to be charged needs to be attached. The package should be brought to the mail center and the representative should knock on the door, receive acknowledgement from the mail center staff and then leave the package outside the door.
All mail that has not been picked up will be stored in the warehouse for future pick up.
The Mail Center and warehouse staff are here for the campus. If you have any questions please contact us at 518-564-2057
Effective with paychecks dated April 1, 2020, direct deposit advices (pay stubs) were mailed directly to employees from the Office of State Comptroller. This is to reduce employee interactions on payday.
If you received your payroll advice and thought you had opted out of the paper version, it means that you did not. Please take a moment to do so now through NYS Payroll Online. Instructions below. This will save the campus money in postage and processing costs.
As previously announced, actual paychecks are also directly mailed to employees from the Office of State Comptroller. Employees should verify that their mailing address is current by using the SUNY HR Self Service.
March 30 Update
All student employees (temp service and federal work study) who normally work a set schedule, can continue to be paid for that schedule, even if they are not working (unless a department needs students to work and they choose not to).
All student employees who normally do NOT work a set schedule, can continue to be paid for the average number of hours worked in pay period 24 (2/6 - 2/19/20) and pay period 25 (2/20 - 3/4/20), even if they are not working (unless a department needs students to work and they choose not to).
If a department needs students to work, they may continue to do so either remotely (with the proper Temporary Alternate Work Locations Agreement on file with the department) or while practicing appropriate social distancing (remaining at least six feet from others).
Student employees who are working should complete their time sheets in the SUNY HR Portal. If they work more than their set schedule or average, they will be paid for the actual hours worked.
Student employees who are not working will have their time sheets submitted by their supervisor for their set schedule or average.
NOTE: If the department needs a student to work, and the student is able to work (in person or remotely) and chooses not to work, they cannot be paid.
Supervisors should be reaching out to the students in their areas regarding their specific needs and plans for the rest of the semester. Supervisors should notify Payroll Services as soon as possible if a student chooses not to work. Most student workers have a set schedule so supervisors of students who normally work a variable schedule can contact Payroll Services to obtain the PP24/25 average hours worked, if needed.
College-sponsored travel outside the United States is suspended. (Employees who live in Canada are excepted.)
We strongly discourage individuals in the campus community from traveling overseas at all, as levels and risk designations can change at anytime. Individuals choosing to travel should be aware this is an evolving situation and stay tuned to campus notices.
Further limitation on domestic and in-state travel is under review on a case-by-case basis.