Personnel Action Review Calendar

Fall 2018 — Spring 2019

Full-Time Employee Evaluation Action Calendar
Part-Time Employee Evaluation Action Calendar

Full-Time Employees

Employees and reviewers are advised that this calendar refers to and is governed by Performance Reviews of Academic Employees: Policies and Procedures, An Agreement between the State University of New York College of Arts and Science at Plattsburgh and United University Professions.

Calendar for Cycles A & B
Step	Action	File Location	Cycle A Employees with initial one-year contracts in the first year of service (first reappointment)		Cycle B Employees with initial two-year contracts in the second year of service (first reappointment) or employees with consecutive one-year contracts in the second year of service (second reappointment).
If employee does not elect optional review, read straight down column, skipping Step 5. If employee does elect optional review, read down this column for STEP 5. The ending date and time for each review period also serves as the deadline for written recommendations/responses resulting from those reviews.
1	Employee submits file	Academic Supervisor	1/29 (Tuesday) 4 p.m.		8/28 (Tuesday) 4 p.m.
2	Review by Peer Review Group	Academic Supervisor	1/30 (Wednesday) 9 a.m. 2/6 (Wednesday) 4 p.m.		8/29 (Wednesday) 9 a.m. 9/11 (Tuesday) noon
	Employee may respond to PRG’s recommendations	Academic Supervisor	2/7 (Thursday) 9 a.m. 2/8 (Friday) 4 p.m.		9/11 (Tuesday) 1 p.m. 9/14 (Friday) noon
3	Review by academic supervisor	Academic Supervisor	2/11 (Monday) 9 a.m. 2/18 (Monday) 4 p.m.		9/14 (Friday) 1 p.m. 10/1 (Monday) noon
	Employee may respond to academic supervisor’s recommendation	Academic Supervisor	2/19 (Tuesday) 9 a.m. 2/20 (Wednesday) 4 p.m.		10/1 (Monday) 1 p.m. 10/4 (Thursday) noon
4	Dean’s Review	Dean	2/21 (Thursday) 9 a.m. 2/28 (Thursday) 4 p.m.		10/4 (Thursday) 1 p.m. 10/25 (Thursday) noon
	Employee may respond to Dean’s recommendation	Dean	3/1 (Friday) 9 a.m. 3/4 (Monday) 4 p.m.		10/25 (Thursday) 1 p.m. 10/30 (Tuesday) noon
	Deadline for employee to initiate optional review by Optional Review Committee		2/28 (Thursday) 4 p.m.		10/25 (Thursday) 4 p.m.
5	Review by Optional Review Committee, if any	Provost	Skip to step 6 if you do not elect optional review	3/5 (Tuesday) 9 a.m. 3/6 (Wednesday) 4 p.m.	Skip to step 6 if you do not elect optional review	10/30 (Tuesday) 9 a.m. 11/6 (Tuesday) 4 p.m.
	Employee may respond to Optional Review Committee’s recommendation	Provost		3/7 (Thursday) 9 a.m. 3/8 (Friday) 4 p.m.		11/7 (Wednesday) 9 a.m. 11/9 (Friday) 4 p.m.
6	Review by Provost	Provost	3/5 (Tuesday) 9 a.m. 3/13 (Wednesday) 4 p.m.	3/11 (Monday) 9 a.m. 3/13 (Wednesday) 4 p.m.	10/30 (Tuesday) 9 a.m. 11/27 (Tuesday) 4 p.m.	11/12 (Monday) 9 a.m. 11/27 (Tuesday) 4 p.m.
	Employee may respond to Provost’s recommendation and review file prior to President’s review	Provost	3/14 (Thursday) 9 a.m. 3/15 (Friday) 4 p.m.	3/14 (Thursday) 9 a.m. 3/15 (Friday) 4 p.m.	11/28 (Wednesday) 1 p.m. 11/30 (Friday) 4 p.m.	11/28 (Wednesday) 9 a.m. 11/30 (Friday) 4 p.m.
7	President’s decision/notification	Personnel	3/29 (Friday) 4 p.m.	3/29 (Friday) 4 p.m.	12/14 (Friday) 4 p.m.	12/14 (Friday) 4 p.m.

Calendar for Cycles C & D
Step	Action	File Location	Cycle C Reappointment for employees with two or more year’s service; continuing appointment; and promotion below the rank of Professor/Librarian.		Cycle D Promotion to Professor or Librarian
If employee does not elect optional review, read straight down column, skipping Step 5a. If employee does elect optional review, read down this column from STEP 5a. The ending date and time for each review period also serves as the deadline for written recommendations/responses resulting from those reviews. Employees seeking promotion must include a written request for review in the review file at the time of submission. Step 5, Review by Promotion Review Board, required for Cycle D only. Step 5A, Review by Optional Review Committee, not allowed for Cycle D.
1	Employee submits file.	Academic Supervisor	1/29 (Tuesday) 4 p.m.		8/28 (Tuesday) 4 p.m. *Provost Office notifies PRB of # files received
2	Review by Peer Review Group	Academic Supervisor	1/30 (Wednesday) 9 a.m. 2/15 (Friday) noon		8/29 (Wednesday) 9 a.m. 9/17 (Monday) noon
	Employee may respond to PRG’s recommendations	Academic Supervisor	2/15 (Friday) 1 p.m. 2/20 (Wednesday) noon		9/17 (Monday) 1 p.m. 9/20 (Thursday) noon
3	Review by academic supervisor	Academic Supervisor	2/20 (Wednesday) 1 p.m. 3/8 (Friday) noon		9/20 (Thursday) 1 p.m. 10/4 (Thursday) noon
	Employee may respond to academic supervisor’s recommendation.	Academic Supervisor	3/8 (Friday) 1 p.m. 3/13 (Wednesday) noon		10/4 (Thursday) 1 p.m. 10/11 (Thursday) noon
4	Dean’s Review	Dean	3/13 (Wednesday) 1p.m. 4/11 (Thursday) noon		10/11 (Thursday) 1 p.m. 10/26 (Friday) noon
	Employee may respond to Dean’s recommendation	Dean	4/11 (Thursday) 1 p.m. 4/16 (Tuesday) noon		10/26 (Friday) 1 p.m. 10/31 (Wednesday) 12 p.m.
	Deadline for employee to initiate optional review by Optional Review Committee		4/11 (Thursday) 4 p.m.		Option not available for Cycle D
5	Review by Promotion Review Board	Provost	Option not available for Cycle C		10/31 (Wednesday) 1 p.m. 11/15 (Thursday) noon
	Employee may respond to Promotion Review Board’s recommendation	Provost	Option not available for Cycle C		11/15 (Thursday) 1 p.m. 11/20 (Tuesday) 12 p.m.
5a	Review by Optional Review Committee, if any	Provost	Skip to step 6 if you do not elect optional review	4/16 (Tuesday) 1 p.m. 4/23 (Tuesday) noon	Option not available for Cycle D
	Employee may respond to Optional Review Committee’s recommendation	Provost		4/23 (Tuesday) 1 p.m. 4/26 (Friday) 12 p.m.	Option not available for Cycle D
6	Review by Provost	Provost	4/16 (Tuesday) 1 p.m. 5/13 (Monday) 12 p.m.	4/26 (Friday) 1 p.m. 5/13 (Monday) 12 p.m.	11/20 (Tuesday) 1 p.m. 1/8 (Tuesday) 4 p.m.
	Employee may respond to Provost’s recommendation and review file prior to President’s review	Provost	5/13 (Monday) 1 p.m. 5/16 (Thursday) 12 p.m.	5/13 (Monday) 1 p.m. 5/16 (Thursday) 12 p.m.	1/9 (Wednesday) 9 a.m. 1/11 (Friday) 4 p.m.
7	President’s decision/notification	Personnel	5/24 (Friday) 4 p.m.	5/24 (Friday) 4 p.m.	1/25 (Friday) 4 p.m.

Part-Time Employees

Employees and reviewers are advised that this calendar refers to and is governed by Performance Reviews of Academic Employees: Policies and Procedures, An Agreement Between the State University of New York College of Arts and Science at Plattsburgh and United University Professions.

Calendar for Cycles E & F
Step	Action	File Location	Cycle E Temporary Part-Time Employees who only teach in fall semester		Cycle F Temporary Part-Time Employees who only teach in spring semester or who teach both fall and spring
If employee does not elect optional review, read straight down column, skipping Step 5. If employee does elect optional review, include Step 5. The ending date and time of review period also serves as the deadline for written recommendations/responses resulting from those reviews.
1	Employee submits file	Academic Supervisor	8/28 (Tuesday) 4 p.m.		1/29 (Tuesday) 4 p.m.
2	Review by Peer Review Group	Academic Supervisor	8/29 (Wednesday) 9 a.m. 9/7 (Friday) noon		1/30 (Wednesday) 9 a.m. 2/7 (Thursday) noon
	Employee may respond to PRG’s recommendations	Academic Supervisor	9/7 (Friday) 1 p.m. 9/12 (Wednesday) noon		2/7 (Thursday) 1 p.m. 2/12 (Tuesday) noon
3	Review by academic supervisor	Academic Supervisor	9/12 (Wednesday) 1 p.m. 9/19 (Wednesday) noon		2/12 (Tuesday) 1 p.m. 2/19 (Tuesday) noon
	Employee may respond to academic supervisor’s recommendation	Academic Supervisor	9/19 (Wednesday) 1 p.m. 9/24 (Monday) noon		2/19 (Tuesday) 1 p.m. 2/22 (Friday) noon
4	Dean's Review	Dean	9/24 (Monday) 1 p.m. 10/5 (Friday) noon		2/22 (Friday) 1 p.m. 3/22 (Friday) 4 p.m.
	Employee may respond to Dean’s recommendation	Dean	10/5 (Friday) 1 p.m. 10/12 (Friday) noon		3/25 (Monday) 9 a.m. 3/27 (Wednesday) 4 p.m.
5	Deadline for employee to initiate optional review by Optional Review Committee	Dean	10/5 (Friday) 4 p.m.		3/22 (Friday) 4 p.m.
	Review by Optional Review Committee, if any	Dean	Skip to step 6 if you do not elect optional review	10/12 (Friday) 1 p.m. 10/17 (Wed.) noon	Skip to step 6 if you do not elect optional review	3/28 (Thursday) 9 a.m. 4/3 (Wednesday) noon
	Employee may respond to Optional Review Committee’s recommendation	Dean		10/17 (Wed.) 1 p.m. 10/22 (Monday) noon		4/3 (Wednesday) 1 p.m. 4/8 (Monday) noon
6	Review by Provost	Dean	10/12 (Friday) 1 p.m. 10/26 (Friday) noon	10/22 (Monday) 1 p.m. 10/26 (Friday) noon	3/28 (Thursday) 9 a.m. 4/9 (Tuesday) 4 p.m.	4/8 (Monday) 1 p.m. 4/9 (Tuesday) 4 p.m.
	Employee may respond to Provost’s recommendation.	Dean	10/26 (Friday) 1 p.m. 10/31 (Wednesday) noon	10/26 (Friday) 1 p.m. 10/31 (Wednesday) noon	4/10 (Wednesday) 9 a.m. 4/12 (Friday) 4 p.m.	4/10 (Wednesday) 9 a.m. 4/12 (Friday) 4 p.m.