Faculty Web and Media Server Policies

Folders on the Faculty Web Server and the Media Server are created for faculty and staff by Instructional Technology upon the receipt of a request that indicates that the policies have been read and will be followed. The policies governing these are subject to periodic revision, and faculty and staff wishing to maintain their sites must periodically review and re-affirm their adherence to the policies.

Faculty Web Server Policies

  1. The root folder of your web site, along with any other folders or sub-webs that you create, must contain a default page (a home page), and this default page must  be named default.htm , index.htm , default.html, index.html , default.asp , or index.asp . The objective of this policy is to ensure that visitors to your site do not encounter error messages if they connect to your site without specifying a file name. Sites in violation of this policy will not be linked from the Faculty Web server's index of web sites. 
  2. The security settings on the root folder of your web site must permit anonymous browse access and thus be visible to any visitor on the World Wide Web.  Sites in violation of this policy will be removed from the server. If you need to password-protect some of the information you wish to post to the web, you may set up one or more password-protected sub-web(s) .  
  3. Each web page you post to your site must contain a) an identification of your name and your e-mail address; and b) a timestamp indicating the date on which the page was last revised.  Sites in violation of this policy will not be linked from the Faculty Web server's index of web sites. 
  4. You may not post confidential student data such as grades or class-rosters to your web-site. Sites in violation of this policy will be removed from the Faculty Web server. For questions relating to the confidentiality of student records, please contact the Registrar.
  5. You may not use your Faculty Web server site (or any sub-web under your site) for business activities not related to Plattsburgh State University or for any for-profit activities relating to a private enterprise. Sites in violation of this policy will be removed from the Faculty Web server. 
  6. You may not charge an access fee for your web site or any portion thereof. Sites in violation of this policy will be removed from the Faculty Web server.  
  7. You may not use your site on the Faculty Web server (or any sub-web under your site) as archive space for any files not directly related to your web-site. Outdated and/or unlinked files should not be stored on the server. Sites in violation of this policy will be removed from the server.
  8. You may not post copyrighted materials to your web-site unless one or more of the following conditions apply: 
  • you are the copyright holder;
  • you have the written permission of the copyright holder;
  • you are acting within the parameters of "fair use" and are limiting access to the materials by posting them to a password-protected sub-web
In the event that you receive a complaint regarding the posting of copyrighted materials, you will remove the offending materials immediately . If the complaint is addressed to the administrator of the Faculty Web server (instructional.technology@plattsburgh.edu ), your entire web site will immediately be taken off-line pending further investigation.
  1. Your web pages should in no way indicate that they are in any manner representative of official University policy, positions, or the University in general.  (This stipulation does not prevent you from using the University's logo(s) as part of your course web sites or to indicate your affiliation with the college.) A violation of this policy can result in the immediate removal of your web site. 
  2. You must ensure that all materials posted to your web-site adhere to all applicable University rules and regulations and all legal requirements including New York State and Federal laws. You may want to refer to the resources available at www.netlaw.com for a discussion of legal considerations of maintaining a web site. You are responsible for reading and understanding the regulations outlined in Plattsburgh's posted policy on the Responsible Use of Technology Resources at Plattsburgh State University .
  3. You should make all efforts to test scripts before posting them to the Faculty Web server. (The ITRC server can be used for testing purposes. Contact instructional.technology@plattsburgh.edu directly for a test site on the ITRC server.)  If scripts on your web site interfere with the regular operations of the Faculty Web server, the script permissions on your web site (and on any of its sub-webs) may be revoked. 
  4. The posting of any audio or video files with a file size of greater than 2MB is prohibited.  If you wish to make larger audio or video files available to your web-audience, you should be using Plattsburgh State's streaming media server.  See the Media Server Policies and Guidelines section of this document. Contact instructional.technology@plattsburgh.edu for information and assistance.  

Faculty Web Server Guidelines

Following these select guidelines should keep your website running smoothly:

  1. Ensure that visitors to any page on your web-site can find a link to your site's default page, the college's home page, and/or the Faculty Server's home page.
  2. Ensure that visitors to any page on your web-site will know that you created the page and will know how to contact you.
  3. Ensure that visitors to any page on your web-site will know the last date that the page was revised. 
  4. Create a sub-web when you need to restrict access to materials.
  5. Proofread your pages for errors in spelling and grammar.
  6. Ensure that your web graphics are kept to a modest file-size (less than 50K for most images) and that you use these sparingly.  Large files increase the time it takes for a page to download. 
  7. Always include a "Text equivalent" (an HTML ALT tag) to describe images you include on your web-site.
  8. Avoid setting FONT tags.  In place of manually inserted font designations, use HTML styles (H1, H2, H3... etc) in conjunction with Cascading Style Sheets.
  9. Ensure the accessibility of your site by limiting the use of tables as layout elements.
  10. Use reasonable judgment and good sense to avoid charges of slander, libel, and copyright infringement. 

Media Server Policies

Faculty and Staff are assigned a media server folder coincidentally with the assignment of a faculty web server folder.  All faculty and staff wishing to post files to the media server must familiarize themselves with the following policies and guidelines. Since the media server is a shared campus resource capable of delivering media files to a global audience, these policies are calculated to ensure, at one and the same time, the uninterrupted operation of the server, the legal protection of both the institution and the posting individual, and the optimal media experience for the end user of the delivered media materials.

  1. only faculty and staff of the college will be assigned folders on the media server; such folders will be created and assigned coincidentally with the creation of web sites on the faculty web server;
  2. faculty and staff to whom a folder has been assigned are responsible for all media files in that folder;
  3. the responsibility for ensuring that all copyright provisions are met with respect to each media file lies wholly with the faculty or staff member who posts that file; as such, the poster of a media file should ensure that appropriate copyright permissions have been obtained from a) all individuals who are a part of the audio or video recording, b) all individuals who had a hand in the production of the audio or video recording, and c) the copyright owners of any images, soundtrack materials, script materials, or video clips that form a part of the media file;
  4. all audio/video files posted to the media server must be encoded with
    1. a copyright notice identifying the copyright holder;
    2. a title
    3. the author's (creator's) name
  5. all files posted to the media server must be encoded as Windows Media files, and should have the appropriate *.asf, *.wma, or *.wmv file extensions. Other types of files must not be stored in the user's media server folder.
  6. all connections to content on the media server should be negotiated through an *.asx redirector file on the web server to ensure that Netscape and Internet Explorer will both be able to connect.

Media Server Guidelines 

  1. The server has been set to provide a maximum throughput of 100Kbps.  Files encoded at a higher bitrate will not be deliverable from the server.  You should bear in mind that many modem connections do not exceed 28.8Kbps, and that content encoded at a higher bitrate may be lost or distorted for those individuals connecting with modems.
  2. To ensure maximum accessibility,
    1. you should ensure that any web page that hosts or links to a media file contains a sufficient description of the file to accommodate users who have no multimedia capabilities;
    2. you should also make efforts to provide a transcript of your media file either as a link or as closed-captioned content;
    3. you should ensure that any media player embedded on a web page allows the user the capability of controlling the flow of playback via stop, pause, rewind, forward controls.
  3. To ensure maximum utility, you should ensure that longer media files are encoded with "markers" that can serve as index points.
  4. To ensure that Netscape users can see your media content, you should always make the connection to that content through an ASX redirector file (freestanding or embedded on a web page). Never create a direct link to the media server content: Netscape cannot negotiate this sort of direct connection.
  5. If you have questions regarding the copyright of any of the material you wish to include in a media file, please contact instructional.technology@plattsburgh.edu before creating the file. We can't answer all of your copyright questions, but we may be able to steer you away from problems before they arise.

Contact Information

For more information about Instructional Technology, please contact:

Peter Friesen, Instructional Technology Specialist
Feinberg Library, Room 317
Phone: (518) 564-2446
Email: peter.friesen@plattsburgh.edu