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The following information is taken from the Internal Control brochure issued to all faculty and staff at SUNY Plattsburgh.
In 1987, The New York State Governmental Accountability Act formalized a system of productivity and accountability in all state agencies including SUNY. The Act included provisions for strengthening campus internal controls and for measuring their effectiveness.
This brochure is an abbreviated version of SUNY's Internal Control Guidelines and references specific aspects of SUNY Plattsburgh's Internal Control Program.
Internal controls provide reasonable assurance that an organization uses its resources (including its human resources) to address established objectives and goals and take steps to decrease the risks to the organization. While it is the law that the College has an Internal Control Program, it also makes good sense for the College to operate as efficiently as possible.
If we do not have internal controls in place, we could lose resources and opportunities. Such losses could prevent us from fully meeting our goals and objectives and negatively impact our mission.
Internal controls are daily operating practices and procedures that minimize the possibility of inappropriate use of resources; loss, waste or damage of resources; overspending; or other actions inconsistent with policy or in violation of law. Simply stated, the College's Internal Control Program is designed to review, critique, and strengthen existing systems and procedures.
The Internal Control Program at SUNY Plattsburgh is comprised of several major internal control systems. Elements of the college's internal control systems that affect the daily operation and management of SUNY Plattsburgh include, but are not limited to:
While every member of the campus has some responsibility in following policies and procedures and in protecting campus assets, the College is required under the Internal Control Act of 1987 to have an Internal Control Officer and an Internal Control Committee (ICC), which oversees the Internal Control Program. The ICC assists departments and offices across campus in completing a periodic internal control review of procedures to detect conscious and/or unintended abuses, lapses or operational deficiencies.
Some examples of procedures and policies that may be reviewed include:
Upon completion of an internal control review, the ICC meets with unit managers to discuss the review and what, if any, changes in internal controls or procedures should be considered. The ICC also provides training to employees through workshops, films, and other materials.
What Can You Do?
Phone: (866) 633-6112
SUNY Plattsburgh is committed to ensuring our funds and resources are used in an effective and efficient matter. The Internal Control Hotline is intended for faculty, staff, students, and others to report suspected fraud, intentional or unintentional misuse involving State funds, equipment, or supplies or other irregular activities including suspected thefts or losses.
Complaints about other matters, such as personnel issues or academic misconduct, should be brought to the attention of the appropriate office on campus.
If you suspect fraud, waste, abuse, or irregular activities at SUNY Plattsburgh, please leave a message on the Hotline.
If you have any questions regarding the College's Internal Control Program, please contact:
Internal Control Officer
Phone: (518) 564-2130
Internal Control Coordinator
Phone: (518) 564-3613
You may also contact any member of the Internal Control Committee.