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Approved by Executive Council on 2/12/08
Statement of Policy
Designated Campus Contact for Employees with Disabilities
Michael Thompson, Human Resource Associate in Human Resource Services (see E) is the designated contact person for employees with disabilities requesting reasonable accommodations. The designated contact person follows policy and procedures for employee requests for accommodations (including Procedures for Implementing Reasonable Accommodation in New York State Agencies), and is available to assist faculty and staff in gaining a greater understanding of the law and to clarify institutional obligations under the law to provide reasonable accommodations.
Procedures for Accessing Accommodations
Many employee requests for accommodation have been addressed directly by the employee's supervisor, director, or department chair. Also, both the Office of the Provost and the Registrar have addressed accommodation requests of teaching faculty, including classroom assignments. Although these practices are not discouraged, there are times when accommodation decisions are complex. It may be difficult for a supervisor or department chair to determine whether or not a request is reasonable, or the request may involve an expense beyond the department's immediate resources. The following procedure has been developed to ensure that an employee requests for reasonable accommodation are treated in as consistent and equitable a fashion as possible
A. Requests for Reasonable Accommodation
Specific guidelines for documentation of a disabling condition may be obtained from Human Resource Services or the NYS Department of Civil Service, Division of Diversity Planning and Management (518) 457-8023.
B. Reasonable Accommodations
1. Factors to determine whether a requested accommodation is considered reasonable include:
2. An employee with a disability must be able to perform the essential functions of his or her job with or without reasonable accommodations.
C. Appeal of Accommodation Determination
Employees and visitors have an opportunity to appeal a decision regarding an accommodation. Appeals may be handled informally in a case review involving the person seeking accommodation(s), the designated campus contact and the appropriate faculty, administrator, or supervisor. If a mutually acceptable accommodation cannot be determined with the designated campus contact and relevant SUNY Plattsburgh personnel, an internal complaint may be filed with the Affirmative Action Officer (see E).
D. Complaint Procedure
SUNY Plattsburgh has adopted an internal complaint procedure for the provision of prompt and equitable resolution of complaints alleging discrimination. Individuals with a disability at SUNY Plattsburgh, who consider themselves victims of discrimination based on a disability, may file a complaint with the Affirmative Action Officer. Procedures for employees wishing to file a complaint may be obtained from the Affirmative Action Officer or Human Resource Services. The Affirmative Action Officer shall receive any complaint of alleged discrimination, shall assist the complainant in defining the charge, and shall provide the complainant with information regarding the options for filing internal complaints or external complaints through the federal Office of Civil Rights and/or the New York State Division of Human Rights.
E. Disability Accommodations Resources
Along with supervisors, department directors, and other administrative personnel on campus as indicated above, the Facilities Department addresses concerns that are brought to their attention, and may be the most appropriate recipient of a request regarding building and grounds concerns:
Questions or concerns regarding policy, services, complex accommodations, or allegations of non-compliance should be directed to the designated campus contact:
Individuals who believe they have experienced discrimination on the basis of disability and have been unable to arrive at a mutually acceptable resolution with the designated campus contact and appropriate personnel may file a complaint with the Affirmative Action Officer. Individuals should contact:
For more information about Administrative Policies approved by Executive Council, please contact:
Sean Brian Dermody
Assistant to the Vice President for Administration
Management Services Office
Office: Kehoe 710-11
Phone: (518) 564-2539
Fax: (518) 564-2540