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Approved by Executive Council on 2/3/09
Revised on July 29, 2011
The purpose of this policy and procedure is to establish and describe formal written guidelines pertaining to the Jeanne Clery Disclosure of Campus Security Policy and Campus Statistics Act of 1998, “Timely Warning” and Emergency Notification requirementsas it relates to the main campus of the State University of New York at Plattsburgh (SUNY Plattsburgh).
It is the policy of SUNY Plattsburgh and the University Police Department to alert the campus community to certain crimes and safety/security issues occurring on campus, or in the immediate vicinity of the campus. Generally, this area will include the streets adjacent and/or adjoining campus property. However, nothing in this policy is intended to prevent notifications about incidents occurring outside of this area when they are likely to have a significant impact on members of the college community.
A. Alerts arerequired for all incidents that constitute Clery Act Crimes and are considered to represent a serious or continuing threat to the campus community. These crimes include: Murder and Non- Negligent Manslaughter, Sex Offenses, Robbery, Aggravated Assault, Burglary, Motor Vehicle Theft, Arson and Hate Crimes.
B. Alerts may also be issued for:
· Crimes other than “Clery Act” crimes that pose a serious or continuing threat to the campus community (e.g. kidnapping)
· Non-criminal emergencies that pose a significant or continuing threat to the campus community or a segment of the campus community (e.g. weather related emergencies, maintenance issues, environmental health and safety issues, etc.).
C. Emergency Notifications are required for all significant emergency or dangerous situations that pose an immediate threat to health or safety of some or all of the members of our campus community (e.g. an armed intruder is present in a campus building, several random arsons have occurred in a single night in occupied areas on campus, etc.).
D. Emergency Notifications may be labeled Crime Alert, Safety Alert or Emergency Notification.
E. Faculty or staff who learn of information which may warrant the issuance
of a “Crime Alert” , “Safety Alert” or Emergency Notification should notify University Police as soon as possible.
III. TYPES OF ALERTS
A. Crime Alert – A campus-wide notification regarding a crime determined to present an ongoing or continuing threat to the safety of the campus community.
B. Safety Alert – A notification issued under circumstances which may or may not be criminal in nature but still pose a significant or continuing threat to the campus community or segments of the campus community. Safety Alerts are not always issued campus-wide and may be issued selectively to affected areas.
C. Emergency Notification – A notification issued for a significant emergency or dangerous situation that poses an immediate threat to the health or safety of some or all of the members of our campus community.
D. Information Bulletin – An informational notice regarding incidents that may not pose an immediate or continuing threat but are serious enough in nature that it is deemed appropriate that the campus community or a segment of the campus community should be informed.
IV. AUTHORITY and RESPONSIBLILTY
A. Alerts and Notifications are issued at the discretion of the:
· College President
· Executive Assistant to the President
· Chief of University Police
· Assistant Chief of University Police
· Emergency Management Coordinator
· College Provost
· Vice President of Student Affairs
· Vice President of Administration
· Assistant Vice President of Student Affairs
· Associate Vice President of Institutional Advancement
· Associate Director of Public Relations and Publications
· Dean of Students
Consultation is expected among the authorizing authorities available at the time
of the incident.
· Exception – The University Police Lieutenants or Investigator may issue alerts and emergency notifications without authorization from the individuals listed above in emergency situations for in-progress life-threatening situations, if they are not otherwise detained at the incident.
B. University Police Department personnel who learn of information or recognize an event which may warrant the issuance of an alert or emergency notification must notify the Chief or Assistant Chief as soon as possible. Should the Chief or Assistant Chief be unavailable one of the authorizing individuals from Section IV.A of this Policy and Procedure must be notified.
C. Those authorized to issue alerts will determine the type of alert to issue and the dissemination method. Dissemination methods may include but are not limited to the following:
· Campus-wide email
· Alert poster or flyers
· SUNY NY Alert*
· Homepage (www.plattsburgh.edu)
· Emergency Web page (www.plattsburgh.edu/emergency)
· Campus CLAS and SNOW telephone line
· On/off campus media releases
· Angell College Center digital display/marquee
· Patrol car PA announcement
* SUNY NY Alert is an emergency notification system that utilizes automatic technology to call phones, send text messages and/or emails to individuals who have registered for the service through the college’s my.plattsburgh.edu portal or through a proxy procedure.
A. Authorizing individuals will determine if sufficient and accurate
information exists to warrant the issuance of an alert.
B. When issuing an alert or emergency notification, authorized individuals will include the following, as appropriate:
· Title: Crime Alert, Safety Alert, Emergency Notification , Information Bulletin
· Authorizing authority
· Date of issuance
· Date, time and location of offense or situation
· Description of crime or situation
· Description of suspects
· Suspect’s direction and mode of travel when fleeing incident
· Safety instructions/advice
C. The person who initiates an alert, emergency notification or bulletin will upload the alert/bulletin in the Clery Alert folder in Angel, download and complete the Timely Notification Action Report, and forward it to the Chief of University Police via email with a copy of the alert/notification that went out. The Chief of University Police will be responsible for authorizing the final Timely Notification Action Report, which will then be saved in the Clery Act folder in Angel and in hard copy with a copy of the alert/notification attached to it.
D. If it is determined that the Campus Emergency Operation Center should be activated, University Police dispatch, or designee, will notify the Emergency Management Coordinator, or designee. The Emergency Management Coordinator will contact the Campus Emergency Operation Center members and the Emergency Operation Center Manager.
CRIME ALERT & EMERGENCY NOTIFICATION FORM (.pdf format 29KB)
For more information about Administrative Policies approved by Executive Council, please contact:
Sean Brian Dermody
Assistant to the Vice President for Administration
Management Services Office
Office: Kehoe 710-11
Phone: (518) 564-2539
Fax: (518) 564-2540