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The official College policy on extraordinary weather requires that normal operations be continued as much as possible. Essential services (i.e. heating/plumbing, electrical, grounds, university police, and health services) must be maintained in spite of severe weather. In the event of severe weather College employees working in these areas should remain on duty or report to work to avoid interruption of these essential services, unless directed or permitted to do otherwise by their supervisors.
Except in the most severe cases, all employees are expected to get to work. Employees who cannot get to work on time or at all, are expected to telephone their department supervisor to advise them of the situation in a timely manner. Should phone lines be tied up, employees should keep trying or leave a voicemail message.
A special telephone line has been established to advise employees of the latest conditions at and around the College. Employees are encouraged to call this number to get official updates regarding the weather (or other) emergency. The number for the weather and emergency line is 564-SNOW (7669).
Although only the Governor can close the College, under this policy the College President has the authority to take the following actions.
1) Cancel classes - when this decision has been made, absences of non-instructional employees on such days must be charged against either compensatory time, vacation accruals or personal leave. Classified (i.e., clerical, maintenance, janitorial and university police) employees are given five personal days
annually to be used for personal business, religious observance or emergency and severe weather situations. Absences due to emergencies or inclement weather should first be charged by classified employees against personal leave. Professionals, librarians and management confidential employees should first charge such absences against vacation or holiday compensatory time.
2) Excuse reasonable tardiness - without charge to leave credits when in the opinion of the President extraordinary situations or weather conditions affect the arrival time of a large group of employees. Full day absences, however, can never be excused without charge to leave credits or payroll adjustment.
3) Direct the early departure - of employees without charge to leave accruals or payroll adjustment, when in the opinion of the President the situation warrants it or the weather is severe enough to make travel dangerous.
4) Authorize early departure of employees - with appropriate charges to leave accruals or payroll adjustment, when in the opinion of the president the situation warrants it or weather conditions could make transportation dangerous.
1) The Vice President for Business Affairs and the Facilities Director are responsible for monitoring weather reports and weather conditions for the College. In the performance of these duties, they will consult with the United States Weather Bureau, state, local and county police, and the Director of University Police to monitor the effect of storm conditions on transportation to, from and on campus.
2) They will advise the President if reports indicate that weather conditions are likely to severely disrupt transportation and warrant administrative action.
3) The decision, if any, of the President under these circumstances may be one or some combination of the four options already discussed.
4) Communication of the President's decision to the College community will be accomplished as follows:
a) If classes are to be canceled before the beginning of the instructional day, announcements will be made over radio and TV stations. A detailed message will be available on the weather and emergency line - 564-SNOW.
b) If classes are canceled after the beginning of the instructional day, the announcement will be communicated to Supervisors, Directors and Departmental Chairpersons by the appropriate Vice President and announcements will be made over radio, TV stations and voice mail. A detailed message will be available on the weather and emergency line - 564 - SNOW.
c) If the President concludes that prevailing weather conditions justify the excuse of reasonable
tardiness, employees and supervisors will be notified via email, voicemail and memo from the Human Resources Department.
d) If the President determines that circumstances warrant directed early departures, the President
will so advise the Vice Presidents and the Human Resources Director. The appropriate Vice President will then notify all supervisory personnel in his/her area to begin directing employees not required for essential services to leave work. Employees should not leave their work locations until directed to do so by their immediate supervisor or their supervisor's supervisor. Employees will not be directed to leave by the Human Resources Department. As previously stated, only directed absences will be without charge to leave accruals.
For more information about Administrative Policies approved by Executive Council, please contact:
Cindy E. Fuller
Management Services Coordinator
Management Services Office
Office: Kehoe 710-11
Phone: (518) 564-2538
Fax: (518) 564-2540