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Faculty are expected to be present for all officially scheduled class times (including during finals week). Time missed from class for any reason should not normally exceed one week of classes over the course of the semester. Arrangements for absences from class, including absences for anticipated medical reasons, should be planned well in advance, and approved by the department chair and dean.
Absences due to illness require notification of the chair and departmental secretary before scheduled class time so that class can be officially canceled or substitute instructional activities arranged.
All scheduled class and exam times must be met in order for students to receive credit for classes. It is the responsibility of the faculty member to arrange for appropriate coverage ahead of time to meet class obligations. Coverage usually involves a lecture or exam covered by a colleague, an in-class video administered by a colleague, required attendance at a special event on campus, a library project, or an on-line assignment. The instructor needs to show how the video, special event, or special assignment is relevant to class. Library faculty are available for advice on library assignments or other projects, but the faculty member is responsible for overseeing the students’ work on the project. The make-up assignment must be included as a component of the final course grade.
If an instructor must cancel a class on short notice due to illness, students must make up the missing material. Make-up classes may be scheduled, but any student who cannot attend must not be penalized. It is the responsibility of the faculty member to meet in small groups or individually with any student who cannot attend a make-up class, or provide the student with another reasonable option for coverage of the missed material. Missed classes may also be made up with independent appointments with students to review papers or class material as appropriate. The make-up assignment must be included as a component of the final course grade.
All absences require completion of a Report of Absence from Classes and Coverage of Instructional Responsibilities form, ahead of time for anticipated absences. Faculty should complete the form no more than THREE (3) days after an absence due to illness. Absences due to illness or other medical reasons must be charged against sick leave credits and be reported on the monthly timesheet that is submitted to the Payroll Office. Department chairs are responsible for monitoring faculty absence from class.
The form can be obtained here: Report of Absence from Classes & Coverage of Instructional Responsibilities ( 29KB .pdf file )
For more information about Administrative Policies approved by Executive Council, please contact:
Sean Brian Dermody
Assistant to the Vice President for Administration
Management Services Office
Office: Kehoe 710-11
Phone: (518) 564-2539
Fax: (518) 564-2540