Academic Employee Personnel Evaluation Action Calendars

Fall 2013 — Spring 2014

Full-Time Employees

Employees and reviewers are advised that this calendar refers to and is governed by Performance Reviews of Academic Employees: Policies and Procedures, An Agreement between the State University of New York College of Arts and Science at Plattsburgh and United University Professions.

Calendar for Cycles A & B

Step Action File Location Cycle A
Employees with initial one-year contracts in the first year of service (first reappointment)
Cycle B
Employees with initial two-year contracts in the second year of service (first reappointment) or employees with consecutive one-year contracts in the second year of service (second reappointment).
  1. If employee does not elect optional review, read straight down column, skipping Step 5.
  2. If employee does elect optional review, read down this column for STEP 5.
  3. The ending date and time for each review period also serves as the deadline for written recommendations/responses resulting from those reviews.
1 Employee submits file Academic Supervisor 1/28 (Tuesday) 4 p.m. 8/27 (Tuesday) 4 p.m.
2 Review by Peer Review Group Academic Supervisor 1/29 (Wednesday) 9 a.m.
2/3 (Monday) 4 p.m.
8/28 (Wednesday) 9 a.m.
9/4 (Wednesday) noon
  Employee may respond to PRG's recommendations Academic Supervisor 2/4 (Tuesday) 9 a.m.
2/5 (Wednesday) 4 p.m.
9/4 (Wednesday) 1 p.m.
9/9 (Monday) noon
3 Review by academic supervisor Academic Supervisor 2/6 (Thursday) 9 a.m.
2/10 (Monday) 4 p.m.
9/9 (Monday) 1 p.m.
9/18 (Wednesday) noon
  Employee may respond to academic supervisor's recommendation Academic Supervisor 2/11 (Tuesday) 9 a.m.
2/12 (Wednesday) 4 p.m.
9/18 (Wednesday) 1 p.m.
9/23 (Monday) noon
4 Dean's Review Dean 2/13 (Thursday) 9 a.m.
2/18  (Tuesday) 4 p.m.
9/23 (Monday) 1 p.m.
10/11 (Friday) noon
  Employee may respond to Dean's recommendation Dean 2/19 (Wednesday) 9 a.m.
2/20 (Thursday) 4 p.m.
10/11 (Friday) 1 p.m.
10/16 (Wednesday) noon
  Deadline for employee to initiate optional review by Optional Review Committee Provost 2/20 (Thursday) 4 p.m. 10/16 (Wednesday) 4 p.m.
5 Review by Optional Review Committee, if any Provost skip this stepSkip to step 6 if you do not elect optional review 2/21 (Friday)
9 a.m.
2/25 (Tuesday)
noon
skip this stepSkip to step 6 if you do not elect optional review 10/187(Thursday)
9 a.m.
10/24 (Thursday)
4 p.m.
  Employee may respond to Optional Review Committee's recommendation Provost skip this step 2/25 (Tuesday)
1 p.m.
2/27 (Thursday)
noon
skip this step 10/25 (Friday)
9 a.m.
10/29 (Tuesday)
4 p.m.
6 Review by Provost Provost 2/21 (Friday)
9 a.m.
3/5 (Wednesday)
4 p.m.

2/27 (Thursday)
1 p.m.
3/5 (Wednesday)
4 p.m.

10/17 (Thursday)
9 a.m.
11/7 (Thursday)
4 p.m.
10/30 (Wednesday)
9 a.m.
11/7 (Thursday)
4 p.m.
  Employee may respond to Provost's recommendation and review file prior to President's review Provost 3/6 (Thursday)
9 a.m.
3/7 (Friday)
4 p.m.
3/6 (Thursday)
9 a.m.
3/7 (Friday)
4 p.m.
11/8 (Friday)
9 a.m.
11/13 (Wednesday)
9 a.m.
11/8 (Friday)
9 a.m.
11/13 (Wednesday)
4 p.m.
7 President's decision/notification Personnel 3/24 (Friday) 4 p.m.

3/24(Friday) 4 p.m.

12/6 (Friday) 4 p.m. 12/6 (Friday)
4 p.m.

Calendar for Cycles C & D

Step Action File Location Cycle C
Reappointment for employees with two or more year's service; continuing appointment; and promotion below the rank of Professor/Librarian.
Cycle D
Promotion to Professor or Librarian
  1. If employee does not elect optional review, read straight down column, skipping Step 5a.
  2. If employee does elect optional review, read down this column from STEP 5a.
  3. The ending date and time for each review period also serves as the deadline for written recommendations/responses resulting from those reviews.
  4. Employees seeking promotion must include a written request for review in the review file at the time of submission.
  5. Step 5, Review by Promotion Review Board, required for Cycle D only.
  6. Step 5A, Review by Optional Review Committee, not allowed for Cycle D.
1 Employee submits file. Academic Supervisor 1/28 (Tuesday) 4 p.m.

8/27 (Tuesday) 4 p.m.
*Provost Office notifies PRB of # files received

2 Review by Peer Review Group Academic Supervisor 1/29 (Wednesday) 9 a.m.
2/7 (Friday) noon
8/28 (Wednesday) 9 a.m.
9/13 (Friday) noon
  Employee may respond to PRG's recommendations Academic Supervisor 2/7 (Friday) 1 p.m.
2/12 (Wednesday) 4 p.m.
9/13 (Friday) 1 p.m.
9/18 (Wednesday) noon
3 Review by academic supervisor Academic Supervisor 2/13 (Thursday) 9 a.m.
2/21 (Friday) noon
9/18 (Wednesday) 1 p.m.
9/26 (Thursday) noon
  Employee may respond to academic supervisor's recommendation. Academic Supervisor 2/21 (Friday) 1 p.m.
2/26 (Wednesday) 4 p.m.
9/26 (Thursday) 1 p.m.
10/2 (Wednesday) noon
4 Dean's Review Dean 2/27 (Thursday) 9 a.m.
3/27 (Thursday) 4 p.m.
10/2 (Wednesday) 1 p.m.
10/18 (Friday) noon
  Employee may respond to Dean's recommendation Dean 3/28 (Friday) 9 a.m.
4/1 (Tuesday) 4 p.m.
10/18 (Friday) 1 p.m.
10/23 (Wednesday) 4 p.m.
  Deadline for employee to initiate optional review by Optional Review Committee Provost 4/1 (Tuesday) 4 p.m. skip this stepOption not available for Cycle D
5 Review by Promotion Review Board Provost skip this stepOption not available for Cycle C 10/24 (Thursday) 9 a.m.
11/14 (Thursday) noon
  Employee may respond  to Promotion Review Board's recommendation Provost skip this stepOption not available for Cycle C 11/14 (Thursday) 1 p.m.
11/19 (Tuesday) noon
5a Review by Optional Review Committee, if any Provost skip this stepSkip to step 6 if you do not elect optional review 4/2 (Wednesday)
9 a.m.
4/8 (Tuesday)
noon
skip this stepOption not available for Cycle D
  Employee may respond to Optional Review Committee's recommendation Provost skip this step 4/8 (Tuesday)
1 p.m.
4/11 (Friday)
noon
skip this stepOption not available for Cycle D
6 Review by Provost Provost 4/2 (Wednesday)
9 a.m.
4/24 (Thursday)
4 p.m.
4/11 (Friday)
1 p.m.
4/24 (Thursday)
4 p.m.
11/19 (Tuesday) 1 p.m.
1/8 (Wednesday) 4 p.m.
  Employee may respond to Provost's recommendation and review file prior to President's review Provost 4/25 (Friday)
9 a.m.
4/30 (Wednesday)
4 p.m.
4/25 (Friday)
9 a.m.
4/30 (Wednesday)
4 p.m.
1/9 (Thursday) 9 a.m.
1/14 (Tuesday) 4 p.m.
7 President's decision/notification Personnel 5/9 (Friday)
4 p.m.
5/9 (Friday)
4 p.m.
1/31 (Friday) 4 p.m.

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Part-Time Employees

Employees and reviewers are advised that this calendar refers to and is governed by Performance Reviews of Academic Employees: Policies and Procedures, An Agreement Between the State University of New York College of Arts and Science at Plattsburgh and United University Professions.

Calendar for Cycles E & F

Step Action File Location Cycle E
Temporary Part-Time Employees who only teach in fall semester
Cycle F
Temporary Part-Time Employees who only teach in spring semester or who teach both fall and spring
  1. If employee does not elect optional review, read straight down column, skipping Step 5.
  2. If employee does elect optional review, include Step 5.
  3. The ending date and time of review period also serves as the deadline for written recommendations/responses resulting from those reviews.
1 Employee submits file Academic Supervisor 8/27 (Tuesday) 4 p.m. 1/28 (Tuesday) 4 p.m.
2 Review by Peer Review Group Academic Supervisor 8/28 (Wednesday) 9 a.m.
9/4 (Wednesday) noon
1/29 (Wednesday) 9 a.m.
2/4 (Tuesday) noon
  Employee may respond to PRG's recommendations Academic Supervisor 9/4 (Wednesday) 1 p.m.
9/9 (Monday) noon
2/4 (Tuesday) 1 p.m.
2/7 (Friday) noon
3 Review by academic supervisor Academic Supervisor 9/9 (Monday) 1 p.m.
9/13 (Friday) noon
2/7 (Friday) 1 p.m.
2/21 (Friday) noon
  Employee may respond to academic supervisor's recommendation Academic Supervisor 9/13 (Friday) 1 p.m.
9/18 (Wednesday) noon
2/21 (Friday) 1 p.m.
2/25 (Tuesday) noon
4 Dean's Review Dean 9/18 (Wednesday) 1 p.m.
9/27 (Friday) noon
2/25 (Tuesday) 1 p.m.
3/24 (Monday) noon
  Employee may respond to Dean's recommendation Dean 9/27 (Friday) 1 p.m.
10/2 (Wednesday) noon
3/24 (Monday) 1 p.m.
3/27 (Thursday) noon
5 Deadline for employee to initiate optional review by Optional Review Committee Dean 10/2 (Wednesday) noon 3/27 (Thursday) noon
  Review by Optional Review Committee, if any Dean skip this stepSkip to step 6 if you do not elect optional review 10/2 (Wednesday)
1 p.m.
10/9(Wed.)
4 p.m.
skip this stepSkip to step 6 if you do not elect optional review 3/27 (Thursday)
1 p.m.;
4/4 (Friday)
noon
  Employee may respond to Optional Review Committee's recommendation Dean skip this step 10/10 (Thursday)
9 a.m.
10/16 (Wed.)
noon
skip this step 4/4 (Friday)
1 p.m.
4/8 (Tuesday)
noon
6 Review by Provost Dean 10/2 (Wednesday)
1 p.m.
10/17 (Thursday)
4 p.m.
10/16 (Wed.)
1 p.m.
10/17 (Thursday)
4 p.m.
3/27 (Thursday) 1 p.m.
4/15 (Tuesday) noon
4/8 (Tuesday)
1 p.m.
4/15 (Tuesday)
noon
  Employee may respond to Provost's recommendation and review file prior to President's review Dean 10/18 (Friday)
9 a.m.
10/22 (Tuesday)
4 p.m.
10/1 (Friday)
9 a.m.
10/22 (Tuesday)
4 p.m.
4/15 (Tuesday) 1 p.m.
4/18 (Friday) noon
4/15 (Tuesday)
1 p.m.
4/18 (Friday)
noon
7 President's decision/notification Dean 10/28 (Monday)
4 p.m.
10/28 (Monday)
4 p.m.
5/1 (Thursday)
4 p.m.
5/1 (Thursday)
4 p.m.

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Contact Information

For more information about Academic Affairs at SUNY Plattsburgh, please contact:

James Liszka, Ph.D.
Provost and Vice President for Academic Affairs
Office: Kehoe 802
Phone: (518) 564-5402
Email: provost-office@plattsburgh.edu

Lizabeth J. Woodard
Secretary
Office: Kehoe 805
Phone: (518) 564-5402
Fax: (518) 564-4415
Email: lizabeth.woodard@plattsburgh.edu